Sales Administrator

Confidential; Stonehouse; On-site; GBP 29,000 - 32,000; Full time

Job summary

First Base Employment is recruiting for a Sales Administrator in Stonehouse, Gloucestershire. The role is permanent, full-time with a salary between £29,000 and £32,000 per year depending on experience.

You will handle customer enquiries, process orders, maintain records and liaise with suppliers to ensure on-time delivery.

Qualifications

• Experience in sales administration or office administration.
• Excellent written and spoken communication.
• Accurate data entry and record-keeping.
• Strong organizational skills and ability to manage multiple tasks.
• Proficiency with Microsoft Office and business systems.

Responsibilities

• Handle customer enquiries by telephone and email, providing accurate information on products, pricing, availability and delivery.
• Process sales enquiries, quotations, customer orders and order acknowledgements accurately and efficiently.
• Maintain accurate customer, product, sales and supplier records.
• Place and monitor purchase orders, liaising with suppliers regarding pricing, availability and delivery dates.
• Monitor customer orders, stock availability, back orders and deliveries through to completion.
• Liaise with warehouse, carriers and logistics providers to ensure deliveries are completed on time.
• Administer customer returns, complaints, defective goods, replacements, credits and agreed resolutions.
• Support Accounts with customer queries, invoicing, credit information and relevant documentation.
• Follow the company's ISO 9001 Quality Management System and maintain accurate, traceable records.
• Work closely with Sales, Accounts, Warehouse and Management to support efficient day-to-day operations.

Skills

Sales administration

Customer service

Data entry

MS Office

Organization

Job description

Sales Administrator - 7049

Location: Stonehouse, Gloucestershire
Hours: Monday to Friday, 8:30am 5:00pm
Salary: £29,000 £32,000 per annum, depending on experience
Employment Status: Permanent

Key Responsibilities of a Sales Administrator

• Handle customer enquiries by telephone and email, providing accurate information on products, pricing, availability and delivery.
• Process sales enquiries, quotations, customer orders and order acknowledgements accurately and efficiently.
• Maintain accurate customer, product, sales and supplier records.
• Place and monitor purchase orders, liaising with suppliers regarding pricing, availability and delivery dates.
• Monitor customer orders, stock availability, back orders and deliveries through to completion.
• Liaise with warehouse, carriers and logistics providers to ensure deliveries are completed on time.
• Administer customer returns, complaints, defective goods, replacements, credits and agreed resolutions.
• Support Accounts with customer queries, invoicing, credit information and relevant documentation.
• Follow the company's ISO 9001 Quality Management System and maintain accurate, traceable records.
• Work closely with Sales, Accounts, Warehouse and Management to support efficient day-to-day operations.

Key Skills of a Sales Administrator

• Previous experience in sales administration, customer service or office administration, with excellent customer service skills and a professional telephone manner.
• Strong written and verbal communication skills, with excellent attention to detail and accurate data entry.
• Good organisational skills with the ability to manage multiple priorities.
• Good Microsoft Office and computerised business system skills.
• Ability to work independently and effectively as part of a small team.
• Proactive, reliable, flexible and professional approach, with the ability to remain calm under pressure and take responsibility.

Essential Criteria of a Sales Administrator

• Previous experience dealing professionally with customers and using computerised business systems.
• Experience handling multiple tasks and priorities while maintaining accurate records.
• Strong attention to detail and accuracy.
• Good written, verbal and telephone communication skills.
• Good organisational and prioritisation skills.
• Ability to work independently and as part of a team.

Desirable Experience

• Distribution or wholesale environment.
• Importing and exporting or drop-shipping.
• ERP or CRM systems.
• Supplier liaison and purchasing.
• Logistics and delivery administration.
• Product returns and complaints.
• ISO 9001 Quality Management Systems.

First Base Employment is acting as a recruitment agency in relation to this vacancy. We pride ourselves on delivering excellent service to both clients and candidates across the Commercial, Industrial, and Engineering sectors.