Sales Administrative Coordinator

Aaron Wallis Sales Recruitment; Nottingham; On-site; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Aaron Wallis Sales Recruitment is seeking an organised administrator to support the sales team and Directors in a fast-growing foodservice supply business. The role is based in Nottingham, Monday–Friday, 9am–5pm, with on-site parking.

You will manage customer orders, maintain records, and prepare spreadsheets and reports while prioritising tasks under pressure with minimal supervision. Prior experience in a busy commercial setting is preferred.

Qualifications

• Strong administrative experience in a busy commercial environment.
• High level of Excel and Microsoft 365 competence.
• Excellent organisation and attention to detail.
• Confidence to work independently and take ownership.

Responsibilities

• Provide high-level administrative and operational support to the sales team and Directors.
• Capture actions from email, phone, WhatsApp and meetings.
• Process and coordinate customer orders; maintain accurate records.
• Build and update Excel spreadsheets, trackers and reports.
• Prioritise tasks and drive them through to completion.

Skills

Administrative skills

Excel proficiency

Microsoft 365

Organisational ability

Attention to detail

Independent worker

Education

Graduate with work experience

Tools

Excel

Microsoft 365

Job description

Our client is a fast-growing specialist supplier to the UK and Ireland foodservice market, sourcing, developing and delivering a focused range of high-quality frozen and ambient food products to wholesalers, distributors, restaurant groups and franchise operators. Built on strong customer relationships, exclusive manufacturing partnerships and an entrepreneurial, sales-led approach, they're scaling up their team to support the next stage of their growth, and this role is a key part of that.

The Package

• £29,000–£32,000 per year
• Nottingham, office based
• Monday–Friday, 9am–5pm (37.5 hours per week)
• Free on-site parking
• Genuine responsibility and variety from day one, working directly with the Directors
• Broad exposure across sales, finance, logistics and suppliers in a growing SME
• Sociable office with communal areas (pool table, kitchens) and tea/coffee/water provided
• Loads of amenities a two-minute walk away, McDonald's, Greggs, Subway, Costa, Aldi and more

The Role & Requirements

Sitting right at the centre of the business, you'll provide high-level administrative and operational support to the sales team and Directors, capturing actions from email, phone, WhatsApp and meetings, processing and coordinating customer orders, maintaining accurate records, and building and updating Excel spreadsheets, trackers and reports. Requests come in from every direction, so you'll need to be exceptional at prioritising, staying accurate under pressure and driving tasks through to completion rather than waiting to be chased. To be considered you'll have strong administrative experience in a busy commercial environment (or be a strong graduate with some solid work experience behind you), a high level of Excel and Microsoft 365 competence, excellent organisation and attention to detail, and the confidence to work independently and take ownership. Any exposure to a sales, commercial or foodservice/FMCG environment is a bonus.