Rota Coordinator: Anesthetic & Critical Care

East Lancashire Hospitals NHS Trust; Hapton; On-site; GBP 26,000 - 32,000; Full time

Job summary

East Lancashire Hospitals NHS Trust is seeking a highly organised Medical Secretary to join the Anaesthetic and Critical Care Department at Burnley General Hospital with cross-site cover to Royal Blackburn Hospital. You will provide comprehensive secretarial support, manage the rota system, coordinate leave and on-call arrangements, and handle clerical duties, using CLW and HealthRoster.

Excellent IT skills and confidentiality are essential, with experience in medical administration being highly

Qualifications

• GCSE English Language & Maths - Grade C or above.
• RSA II Typing or equivalent standard.
• ECDL or equivalent, Extensive experience of administration in an office‑based environment.
• Experience in establishing/maintaining robust office systems.
• Extensive experience of information technology systems (e.g. Word, Excel, Email, Access, PowerPoint, Outlook).
• Excellent organisational skills/experience in management of self and others.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Anaesthetic, Critical Care and Acute Pain Directorate, ensuring the efficient operation of departmental services.
• Work independently and use initiative to manage workloads effectively, escalating issues to the Clinical Director, Consultants, or appropriate leads when necessary.
• Manage and maintain the departmental medical staff rota using the CLW system, ensuring all duties are covered and that rota changes, swaps, annual leave, study leave, sickness absence, and other amendments are accurately recorded and updated.
• Support the management of rotas across all areas of the department, ensuring staffing gaps are identified and covered appropriately to maintain safe service provision.
• Arrange and coordinate cover for additional theatre sessions, emergency pressures, sickness absence, and other staffing changes as required.
• Liaise with Rota Masters, Consultants, medical staffing teams, to ensure adequate departmental and on‑call cover is maintained at all times.
• Administer and process extra duty claims in accordance with Trust procedures and maintain accurate records.
• Coordinate and manage Obstetric Pre-Assessment Clinics, including booking appointments and liaising with relevant clinical staff.

Skills

Typing and data entry

Organisational skills

Communication

Confidentiality

Education

GCSE English and Maths

ECDL or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Access

Job description

East Lancashire Hospitals NHS Trust is seeking a highly organised Medical Secretary to join the Anaesthetic and Critical Care Department at Burnley General Hospital with cross-site cover to Royal Blackburn Hospital. You will provide comprehensive secretarial support, manage the rota system, coordinate leave and on-call arrangements, and handle clerical duties, using CLW and HealthRoster.

Excellent IT skills and confidentiality are essential, with experience in medical administration being highly