Rota Co-ordinator for Obstetrics & Gynaecology and Paediatrics

Dudley Group NHS Foundation Trust; Dudley; On-site; GBP 28,000 - 31,000; Full time

Job summary

Dudley Group NHS Foundation Trust seeks a Rota Co-ordinator for Obstetrics & Gynaecology and Paediatrics to provide comprehensive admin support to the Directorate, supporting the Management Team, Clinical Director and Clinical Service Leads.

You will manage the electronic rota, coordinate staff, arrange on-call cover, liaise with agencies for locum support, and ensure shifts are published live and deadlines met.

Qualifications

• GCSE grade C/5 or above in English and Maths (or equivalent).
• NVQ/Diploma Level 3 in Business Administration or equivalent.
• Knowledge of Medical Terminology is desirable.

Responsibilities

• Be the main point of contact for enquiries to the Departments.
• Coordinate and allocate clinical staff to the rota to provide cover across theatre, wards, clinics and on-call.
• Keep the electronic rota updated in real time and communicate changes promptly.

Skills

Rota coordination

Administrative skills

Minute taking

Education

GCSE English & Maths

NVQ or Diploma Level 3 in Business Administration

Medical Terminology

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

Rota Co-ordinator for Obstetrics & Gynaecology and Paediatrics

NHS AfC: Band 4

Main area Obstetrics & Gynaecology and Children's Services Grade NHS AfC: Band 4 Contract Secondment: 12 months (At The Dudley Group, we understand the benefits of offering a range of flexible working options from day one of employment to support both employees and the Trust. Offering flexible working opportunities is one of the ways that the Trust aims to attract and retain a diverse workforce. Further information on the options available can be found via the link in the job advert.) Hours Full time - 37.5 hours per week (Monday - Friday) Job ref 253-1026-8337759

Site Russells Hall Hospital Town Dudley Salary £28,392 - £31,157 per annum Salary period Yearly Closing 28/10/2026 23:59

Job overview

To provide a comprehensive administrative service to support the Obstetrics & Gynaecology and Paediatrics Directorates, particularly for the Management Team, Clinical Director and Clinical Service Leads.

Main duties of the job

• To be the main point of contact for all enquires to the Departments.
• To be responsible for preparing, coordinating and allocating clinical staff to the clinical Rota to provide cover for all theatre, ward care, outpatients and emergency on-call cover, ensuring that any changes to the planned rota are timely communicated to the relevant parties.
• To continually update the electronic rota to ensure all changes are published “live”.
• To use initiative to redeploy clinical staff and make appropriate changes at short notice to cover unplanned leave.
• To deal with all annual and study leave requests for the trainees and physicians’ assistants, ensuring appropriate cover within the department and any necessary on-call swaps have been actioned.
• To facilitate, through the Staff Bank, locum/agency cover for doctors in training and consultant level, liaising with agencies and receiving CVs.
• Organise, in conjunction with Medical Workforce, the induction programme for the new trainees, in particular support those arriving from abroad.
• When sick leave is reported to the Clinical Lead, to liaise with Medical Workforce to ensure the relevant details are on the Electronic Staff Record (ESR).
• To provide administrative support for the directorate management team.

Working for our organisation

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning department. These include topics such as communication, wellbeing, team development, cultural competency, and values, plus much more. For those in a Management/Leadership role, there are additional programmes to support you to develop the skills you need. These include our Managers Essentials Programme and a Leadership Programme that all managers will attend as part of your Dudley Managers Induction. Our Learning Prospectus is a great way to discover the details behind what’s available for you here at The Dudley Group.

We are committed to home life balance through flexible working and making reasonable adjustments where possible

Detailed job description and main responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person specification

Qualifications

• GCSE or equivalent Level C or above in English & Maths
• NVQ or Diploma Level 3 in Business Administration
• Medical Terminology

Knowledge

• Able to demonstrate advances use of Microsoft Office packages - particularly Outlook, Excel & Word
• Proven administrative experience in large organisation
• Minute taking experience

Planning & Organisation Skills

• Able to manage conflicting priorities and organise workload effectively with minimal supervision to meet tight deadlines

Using AI for jobs applications:

Whilst we encourage the use of technology to help manage time and support innovation. However, it is your responsibility to ensure your application is personalised and clearly reflects your own skills and experiences. While AI can assist with drafting, it should only be used as a support tool. The content must be your own work and accurately represent your knowledge, abilities, and values. Over-reliance on AI-generated content may result in your application being rejected. A common issue arises when we receive multiple applications with identical or overly generic language.

The use of AI during assessments, including interviews, is not permitted unless it has been pre-approved as part of a reasonable adjustment. For digital interviews, you may be asked to provide a 360-degree view of your surroundings on camera and confirm that no additional devices are present. If we suspect AI is being used during an interview, we may pause the process to clarify or adjust our approach to questioning.

Caring for patients demands integrity, honesty, and accountability. We expect your application and participation to be authentic and a genuine reflection of your own experiences and values.

In line with UK Home Office rules, Band 2 clinical and non‑clinical roles, and Band 3 non‑clinical roles, are not eligible for visa sponsorship.

Non‑clinical roles at Agenda for Change Bands 7–9 that meet the required skill level (RQF 6) and salary threshold are eligible for sponsorship.

The Trust will also accept applications from candidates who can evidence their existing right to work in the UK or who hold an alternative eligible visa.

RECRUITMENT EQUALITY STATEMENT

We are committed to equal opportunities and want to ensure our workforce is representative of the population we serve. We welcome applications from all sections of the community and diverse groups. It is essential we understand our demographics, in order that we can monitor our performance as an equal opportunity employer, as well as continuing to embed a culture of inclusivity across the organisation, which supports the active participation and contribution of our diverse staff groups in the Trusts decision making processes . On application the shortlisting manager will not see this criterion and therefore it cannot be part of their decision making. Please ensure you complete your equal opportunities questions for us and help us to make sure everyone is welcome.

The Trust is committed to employing and supporting people with disabilities. It is the Trust’s policy to interview all candidates with a disability who meet the minimum ‘essential’ criteria as identified on the person specification. To ensure we know you have a disability, please inform us under the appropriate section on the application form. We welcome applications from the LGBTQ+ community and openly encourage people with different sexual orientation, gender identity and expression to apply to join our team. We promise to respect and encourage the use of all pronouns and will not purposefully mis-gender anyone.

We are governed by the public sector equality duties and by our values of Care, Respect and Responsibility to ensure we eliminate discrimination, harassment, victimisation and any other behaviour that is unlawful, undermines our core values and/or falls short of our Behaviour Framework. We want all of our staff to ‘call out’ any behaviour from colleagues, patients or visitors that constitutes the above and appropriate action be taken.

We will, at every opportunity, advance equality and inclusivity for all staff, at all levels within the organisation, by removing or minimising disadvantage, encouraging participation and taking all relevant steps to meet the needs of anyone who shares a protected characteristic. We will also foster good relations between persons who share a protected characteristic by tackling prejudice and promoting understanding at every opportunity.

We have staff Networks in place to help support staff experience of diverse staff groups and inform us on the actions, interventions and support what we need to put in place to improve the working lives and daily experiences of all colleagues and all teams. Anyone can join the networks and we take pride in having Allies as part of every network within the organisation.