Rota Co-Ordinator

Transformationunitgm; Warrington; On-site; GBP 26,000 - 30,000; Full time

Job summary

Warrington and Halton Teaching Hospitals NHS Foundation Trust seeks a Rota Co-ordinator to manage medical rotas effectively, enhancing the working lives of clinical teams. The role requires flexibility and independence in a fast-paced healthcare environment, with a focus on supporting educational events for doctors in training. Join a dedicated organization valued for its commitment to outstanding patient care and innovative practices.

Qualifications

• Experience working within a medical environment is essential.
• Ability to use own initiative and adopt a flexible approach.

Responsibilities

• Lead and co-ordinate medical rotas.
• Manage on-call clinical rota and ensure training attendance.

Skills

Effective relationship management

Excellent organisational skills

Ability to work to deadlines

Excellent interpersonal skills

Ability to problem solve

Education

GCSE (or equivalent) English, Grade C or above

NVQ2 in business studies or equivalent

IT qualifications

Word processing RSA III (or equivalent)

Tools

Microsoft Office

Job description

Employer Warrington and Halton Teaching Hospitals NHS Foundation Trust Employer type NHS Site Warrington & Halton NHS Teaching Foundation Trust Town Warrington Salary £26,530 - £29,114 per annum Salary period Yearly Closing 22/06/2025 23:59

NHS AfC: Band 4

Job overview

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:

· Management of on-call clinical rota

· Management of rota to ensure resident doctors in training attend education events to meet training requirements

· Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists

· Allocating medical staff to additional theatre lists and clinics as required

To work independently utilising own skills and initiative without the need for supervision, in an organised, efficient and effective manner to maximise use of own time. Post holder is expected to be flexible in their approach to meet the needs of the service.

Work areas will include:

· Providing day-to-day administrative duties aligned with the role including the monitoring of annual and study leave, sickness absence and timely meetings with educational supervisors.

· Offering support and building excellent working relationships to medical teams.

Main duties of the job

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:

· Management of on-call clinical rota

· Management of rota to ensure resident doctors in training attend education events to meet training requirements

· Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists

· Allocating medical staff to additional theatre lists and clinics as required

To work independently utilising own skills and initiative without the need for supervision, in an organised, efficient and effective manner to maximise use of own time. Post holder is expected to be flexible in their approach to meet the needs of the service.

Work areas will include:

· Providing day-to-day administrative duties aligned with the role including the monitoring of annual and study leave, sickness absence and timely meetings with educational supervisors.

· Offering support and building excellent working relationships to medical teams.

Working for our organisation

Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.

Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.

Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.

A CQC-rated ‘good’ organisation with ‘outstanding’ features, we are working towards university hospital status, having achieved teaching hospital status in 2019.

We employ nearly 5,000 people from over 80 nationalities, striving to be a diverse, inclusive employer and recognised leader in equality. We support flexible working, welcoming flexible applications. Proud of our many accreditations, we are embedding an anti-racist approach in all we do.

Detailed job description and main responsibilities

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:
Management of on-call clinical rota
Management of rota to ensure resident doctors in training attend education events to meet training
requirements
Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists
Allocating medical staff to additional theatre lists and clinics as required

FULL JOB DESCRIPTION ATTACHED

Person specification

Experience

• Ability to use own initiative
• Ability to adopt flexible approach to work
• Effective relationship management
• Establishing and maintaining office systems
• Experience of working within a medical environment
• Experience of medical rota management
• NHS experience
• Familiar with medical staffing grading
• Knowledge of Trust system Lorenzo
• Knowledge of Trust system Medirota

Qualifications

• GCSE (or equivalent) English, Grade C or above
• IT qualifications (or demonstrated working knowledge)
• ECDL
• NVQ2 in business studies or equivalent
• Word processing RSA III (or equivalent)

SKills, knowledge and competencies

• • Excellent knowledge of Microsoft Office, in particular Word, Excel, Power point and Outlook
• • Working knowledge of the internet
• • Excellent interpersonal skills
• • Excellent organisational skills
• • Ability to manage a busy and varied workload
• • Ability to problem solve
• • Ability to deal with all levels of staff under difficult circumstances
• • Effective telephone and communication skills
• • Ability to display information in the appropriate format
• • Aware of the bigger picture, but able to show attention to detail
• • Able to challenge information
• • Resilient, able to manage setbacks

Specific Role Requirements

• • Calm and resilient
• • Ability to work to deadlines, under pressure
• • Takes responsibility rather than simply performing tasks
• • Extremely well organised and motivated
• • Able to act on own initiative within given parameters of responsibility
• • Ability to prioritise workload
• • Ability to multi-task
• • Understanding of the confidential nature of the post
• • Able to work flexible hours at times

Emotional Effort

• • Experience of dealing with sensitive and distressing issues

WHH hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website .Please review your eligibility and the eligibility of the role before submitting your application.

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