Rota Co-Ordinator

NHS; Warrington; On-site; GBP 26,000 - 30,000; Full time

Job summary

The NHS is seeking a Rota Co-ordinator to manage medical schedules effectively, ensuring optimal support for clinical teams. This full-time position in Warrington offers a supportive environment with opportunities for professional growth and development. The successful candidate will play a pivotal role in enhancing the operational efficiency of our healthcare services.

Qualifications

• Experience of working within a medical environment required.
• Ability to work independently and manage multiple tasks.
• Familiarity with NHS systems is advantageous.

Responsibilities

• Lead and co-ordinate medical rotas effectively.
• Ensure attendance of doctors at educational events.
• Allocation of doctors to various medical duties as needed.

Skills

Information management skills

Flexibility

Effective relationship management

Organisational skills

Problem-solving

Time management

Education

GCSE English, Grade C or above

IT qualifications

Tools

Microsoft Office

Job description

Job summary

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:

Management of on-call clinical rota

Management of rota to ensure resident doctors in training attend education events to meet training requirements

Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists

Allocating medical staff to additional theatre lists and clinics as required

To work independently utilising own skills and initiative without the need for supervision, in an organised, efficient and effective manner to maximise use of own time. Post holder is expected to be flexible in their approach to meet the needs of the service.

Work areas will include:

Providing day-to-day administrative duties aligned with the role including the monitoring of annual and study leave, sickness absence and timely meetings with educational supervisors.

Offering support and building excellent working relationships to medical teams.

Main duties of the job

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following:

Management of on-call clinical rota

Management of rota to ensure resident doctors in training attend education events to meet training requirements

Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists

Allocating medical staff to additional theatre lists and clinics as required

To work independently utilising own skills and initiative without the need for supervision, in an organised, efficient and effective manner to maximise use of own time. Post holder is expected to be flexible in their approach to meet the needs of the service.

Work areas will include:

Providing day-to-day administrative duties aligned with the role including the monitoring of annual and study leave, sickness absence and timely meetings with educational supervisors.

Offering support and building excellent working relationships to medical teams.

About us

Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.

Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.

Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.

A CQC-rated 'good' organisation with 'outstanding' features, we are working towards university hospital status, having achieved teaching hospital status in 2019.

We employ nearly 5,000 people from over 80 nationalities, striving to be a diverse, inclusive employer and recognised leader in equality. We support flexible working, welcoming flexible applications. Proud of our many accreditations, we are embedding an anti-racist approach in all we do.

Details Date posted

17 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

370-ADM4WCH-1660

Job locations

Warrington & Halton NHS Teaching Foundation Trust

Lovely Lane

Warrington

WA5 1QG

Job description Job responsibilities

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following: Management of on-call clinical rota Management of rota to ensure resident doctors in training attend education events to meet trainingrequirements Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists Allocating medical staff to additional theatre lists and clinics as required

FULL JOB DESCRIPTION ATTACHED

Job description Job responsibilities

The Rota Co-ordinator will lead and co-ordinate medical rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to the following: Management of on-call clinical rota Management of rota to ensure resident doctors in training attend education events to meet trainingrequirements Allocation of doctors on wards, in clinics, theatres and elective caesarean section lists Allocating medical staff to additional theatre lists and clinics as required

FULL JOB DESCRIPTION ATTACHED

Person Specification Experience Essential

• Information management skills
• Ability to use own initiative
• Ability to adopt flexible approach to work
• Effective relationship management
• Establishing and maintaining office systems
• Experience of working within a medical environment
• Experience of medical rota management

Desirable

• NHS experience
• Familiar with medical staffing grading
• Knowledge of Trust system Lorenzo
• Knowledge of Trust system Medirota

Qualifications Essential

• GCSE (or equivalent) English, Grade C or above
• IT qualifications (or demonstrated working knowledge)

Desirable

• ECDL
• NVQ2 in business studies or equivalent
• Word processing RSA III (or equivalent)

SKills, knowledge and competencies Essential

• oExcellent knowledge of Microsoft Office, in particular Word, Excel, Power point and Outlook
• oWorking knowledge of the internet
• oExcellent interpersonal skills
• oExcellent organisational skills
• oAbility to manage a busy and varied workload
• oAbility to problem solve
• oAbility to deal with all levels of staff under difficult circumstances
• oExcellent time management skills
• oEffective telephone and communication skills
• oDiplomacy
• oAbility to display information in the appropriate format
• oAware of the bigger picture, but able to show attention to detail
• oAble to challenge information
• oResilient, able to manage setbacks

Specific Role Requirements Essential

• oConfident
• oCalm and resilient
• oAbility to work to deadlines, under pressure
• oTakes responsibility rather than simply performing tasks
• oExtremely well organised and motivated
• oAble to act on own initiative within given parameters of responsibility
• oAbility to prioritise workload
• oAbility to multi-task
• oUnderstanding of the confidential nature of the post
• oAble to work flexible hours at times

Emotional Effort Essential

• oExperience of dealing with sensitive and distressing issues

Person Specification Experience Essential

• Information management skills
• Ability to use own initiative
• Ability to adopt flexible approach to work
• Effective relationship management
• Establishing and maintaining office systems
• Experience of working within a medical environment
• Experience of medical rota management

Desirable

• NHS experience
• Familiar with medical staffing grading
• Knowledge of Trust system Lorenzo
• Knowledge of Trust system Medirota

Qualifications Essential

• GCSE (or equivalent) English, Grade C or above
• IT qualifications (or demonstrated working knowledge)

Desirable

• ECDL
• NVQ2 in business studies or equivalent
• Word processing RSA III (or equivalent)

SKills, knowledge and competencies Essential

• oExcellent knowledge of Microsoft Office, in particular Word, Excel, Power point and Outlook
• oWorking knowledge of the internet
• oExcellent interpersonal skills
• oExcellent organisational skills
• oAbility to manage a busy and varied workload
• oAbility to problem solve
• oAbility to deal with all levels of staff under difficult circumstances
• oExcellent time management skills
• oEffective telephone and communication skills
• oDiplomacy
• oAbility to display information in the appropriate format
• oAware of the bigger picture, but able to show attention to detail
• oAble to challenge information
• oResilient, able to manage setbacks

Specific Role Requirements Essential

• oConfident
• oCalm and resilient
• oAbility to work to deadlines, under pressure
• oTakes responsibility rather than simply performing tasks
• oExtremely well organised and motivated
• oAble to act on own initiative within given parameters of responsibility
• oAbility to prioritise workload
• oAbility to multi-task
• oUnderstanding of the confidential nature of the post
• oAble to work flexible hours at times

Emotional Effort Essential

• oExperience of dealing with sensitive and distressing issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details Employer name

Warrington and Halton Teaching Hospitals NHSFT

Address

Warrington & Halton NHS Teaching Foundation Trust

Lovely Lane

Warrington

WA5 1QG

Employer's website

https://whh.nhs.uk (Opens in a new tab)

Employer details Employer name

Warrington and Halton Teaching Hospitals NHSFT

Address

Warrington & Halton NHS Teaching Foundation Trust

Lovely Lane

Warrington

WA5 1QG

Employer's website

https://whh.nhs.uk (Opens in a new tab)