Rota Co-ordinator

Transformationunitgm; Manchester; On-site; GBP 26,000 - 30,000; Full time

Job summary

An exciting opportunity at a leading NHS organisation in Manchester for a motivated individual to join the Medical Rota Team. The role involves managing and coordinating medical rotas, ensuring efficient staffing while providing high-quality administrative support to the team. Ideal candidates will demonstrate strong organisational and communication skills, with a solid background in NHS office experience. The position encourages personal development and offers a structured support plan for future growth.

Qualifications

• Substantial NHS office experience required.
• Experience in customer facing roles with high-quality service.
• Experience creating/managing medical rotas.

Responsibilities

• Manage day-to-day staffing and coordination of medical rotas.
• Assist in designing and publishing rotas.
• Support the division in providing high-quality patient care.

Skills

Attention to detail

Interpersonal skills

Organisational skills

Communication skills

PC/Microsoft Office literate

Education

Educated to Degree level or equivalent

Tools

Microsoft Office (Excel, Word)

Job description

Employer Manchester University NHS Foundation Trust Employer type NHS Site Manchester Royal Infirmary Town Manchester Salary £26,530 - £29,114 per annum (pro rata) Salary period Yearly Closing 19/06/2025 23:59

NHS AfC: Band 4

Job overview

An exciting opportunity has arisen for a motivated individual to join the Medical Rota Team on a full time basis. We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service to a fantastic team.

The role involves being responsible for the management, day to day staffing, and coordination via health roster of the Medical rotas, based at MRI. Assisting in the design preparation and publication of rotas.

Main duties of the job

You must have good attention to detail together with the ability to prioritise your own work to meet deadlines and show leadership and accountability for all issues pertaining to rotas.

You will have good interpersonal skills liaising with Senior Management and Medical Staff.

It is essential that the post holder be a competent user of Microsoft Office including Excel, you will be willing to adapt to change and learn new skills along with having a good knowledge of general administration and clerical procedures.

The post holder should possess excellent organisational and communication skills whilst having the ability to deliver high quality support for our service and customers.

The ability to remain calm under pressure, to work to tight deadlines and prioritise workload effectively is essential for this role.

The post holder will support the division to ensure the provision of high-quality patient care by efficiently deploying staff.

The post is instrumental in supporting the creation, implementation and management of staffing rotas across North Manchester General Hospital. We actively encourage personal development and access to training and as a result your own structured personal development plan will support your future development.

Please note that the closing date is given as a guide, we reserve the right to close this vacancy once a sufficient number of applications have been received.

Working for our organisation

MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Detailed job description and main responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [e-mail].
We’re looking forward to hearing from you!

Person specification

Education/ Qualifications

• Educated to Degree level or able to demonstrate an equivalent level of knowledge, skills and experience.
• Evidence of Continued Professional Development

Experience

• Substantial NHS office experience
• Previous experience in a customer facing role, delivering a high quality efficient service
• Previous experience of creating/managing medical rotas
• Previous experience of booking and scheduling appointments/meetings

Skills

• PC/Microsoft Office literate with particular ability in Excel or Word
• Demonstrable verbal and written communication skills.
• Able to concentrate on complex tasks and deal with interruptions caused by conflicting targets, priorities and timescales.

Knowledge

• Knowledge of the structure of junior doctor training in England.
• Understanding of On Calls & Banding supplements
• Knowledge of employment contractual terms and conditions
• Up to date understanding of current pressures of the NHS and staffing issues.
• Knowledge of Electronic Staff Record system (ESR)
• In depth Knowledge of Microsoft office in particular Word and Excel spreadsheets
• Ability to cope in busy environment and under pressure
• Ability to use own initiative and respond to non-routine and unpredictable situations
• Approachable
• Team player
• Flexible to meet the needs of the service
• Willingness to continually develop skills and knowledge

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.