Women's & Children's Rota Co-ordinator

Transformationunitgm; Ormskirk; On-site; GBP 26,000 - 30,000; Full time

Job summary

Mersey and West Lancashire Teaching Hospitals NHS Trust is seeking a Women's & Children's Rota Co-ordinator for a 12-month fixed-term contract. The role involves ensuring sufficient medical cover for Obstetrics & Gynaecology and Paediatrics rotas. Candidates should have a Diploma Level education and experience in NHS environments, alongside excellent IT and communication skills. Join a highly regarded NHS Trust dedicated to providing Five Star Patient Care.

Benefits

Generous pension scheme

27 days annual leave

NHS discounts

Qualifications

• Educated to Diploma Level and/or equivalent experience.
• NVQ Level 3 in Business Administration or higher qualification.

Responsibilities

• Overall operational responsibility for medical cover in Women’s and Children’s Services.
• Use the Health Roster system for medical staffing.
• Co-ordinate staffing cover to provide solutions for vacancies.

Skills

Excellent IT skills

Good communication skills

Ability to work on own initiative

Ability to prioritise

Flexible attitude

Ability to manage expectations

Education

Diploma Level

NVQ Level 3 in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Main area Administration Grade NHS AfC: Band 4 Contract 12 months (12 months fixed term) Hours Full time - 37.5 hours per week (Monday-Friday 08.30-16:30) Job ref 409-7168586

Employer Mersey and West Lancashire Teaching Hospitals NHS Trust Employer type NHS Site Ormskirk Hospital Town Ormskirk Salary £26,530 - £29,114 per annum Salary period Yearly Closing 23/06/2025 23:59

Women's & Children's Rota Co-ordinator

NHS AfC: Band 4

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Job overview

Full Time 37.5 hours

Fixed Term 12 months

The post holder will have overall operational responsibility for ensuring that the Obstetrics & Gynaecology and Paediatrics rotas has sufficient medical cover to meet service demands.

The post holder will work closely with the Assistant Directorate Managers within Women’s and Children’s Management and Clinical Teams to ensure that all medical rotas within the Care Group are EWTD and New Deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost-effective manner.

Main duties of the job

• Use the Health Roster system to prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Women & Children’s Group within agreed timescales.
• To support the maintenance and review of all medical staffing on call rotas (inclusive of new doctor rotations) and consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
• Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Women & Children’s Group.
• Monitor and record TRAC forms for Women & Children’s staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
• Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
• Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff and ensure these are entered onto Health Roster to ensure timely and accurate payment.
• Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Detailed job description and main responsibilities

Please ensure you have read through the attached Job Description and Person Specification before submitting your application.

Advertising date: 11th June 2025

Closing date: 23rd June 2025

Shortlisting date: 24th June 2025

Proposed Interview date: 4th July 2025

Please note, this post may close earlier than advertised if a sufficient number of applications are received.

Person specification

Qualifications

• Educated to Diploma Level and/or equivalent experience
• NVQ Level 3 in Business Administration or higher qualification and / or equivalent experience

Knowledge & Experience

• Experience of maintaining robust electronic systems
• Experience of liaising with medical staff in an NHS setting
• Experience of medical rota management
• Experience of producing on-call rotas

Skills

• Excellent IT skills including Microsoft Outlook, Word, Excel & Access
• Good oral and written communication skills with the ability to adapt to the stakeholder audience
• Ability to work on own initiative and schedule work to meet deadlines.
• Ability to work within a busy environment and under pressure
• Ability to prioritise, take ownership and manage workload
• Ability to keep clear, concise records
• Flexible attitude towards work, task and changing priorities
• Ability to manage key stakeholder expectations
• Ability to use initiative to solve problems
• Self-motivated, conscientious and pays attention to detail.
• Ability to work as part of a larger team
• Possess a friendly and approachable personality
• Knowledge of NHS computer systems

Other

• Comply with Trust policies and procedures at all times
• Ability and willingness to undergo further training for the post
• Maintain confidentiality at all times
• Ability to travel across hospital sites when required
• Flexible to meet the needs of the service

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

Equality, Diversity, and Inclusion

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.

As a Disability Confident Leader , we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [e-mail]

We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.

The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.

Disclosure and Barring Service Check

If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.

If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.

Flexible Working

We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:

· All employees have the right to request flexible working from day one of employment.

· There is no limit on the number of requests they can make.

· Employees have the right to make requests, have them considered, regardless of the reason.

At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.

Working for Team MWL

Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website

You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.

The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.

Additional Information

Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here .

An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.

Good luck with your application. We hope to welcome you to Team MWL very soon.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Name Claire Speers Job title Asst Directorate Manager - Obs & Gynae Email address [e-mail] Telephone number 01695 656257 Additional information

If you require an informal chat about this vacancy or any further information, please do not hesitate to e-mail me on :

[e-mail]