Retrofit Documentation & Compliance Lead

United Infrastructure Group; United Kingdom; Remote; GBP 30,000 - 38,000; Full time

Job summary

United Infrastructure is seeking a proactive Retrofit Document Controller to manage and control retrofit project documentation, ensuring compliance with PAS 2035 and funding requirements. You will collaborate with Retrofit Coordinators, Project Managers, and external stakeholders to maintain robust document control across the project lifecycle.

Responsibilities include maintaining filing structures, audit trails, and coordinating submissions while supporting internal audits and GDPR compliance.

Qualifications

• Experience in document control, project administration, or information management.
• Knowledge of version control and audit trails in document management.
• Experience handling large volumes of project documentation.

Responsibilities

• Maintain retrofit project documentation in the organisation's document management systems.
• Ensure documents are logged, categorised, version controlled, and distributed.
• Establish filing structures and monitor workflows for timely review and issue of documents.
• Support audits by providing documentation packs and evidence.
• Coordinate submissions between internal teams, consultants, contractors, and funding bodies.
• Produce and maintain document registers and project trackers.

Skills

Attention to detail

Communication skills

Organisational skills

Multidisciplinary teamwork

Problem solving

Confidentiality

Stakeholder management

Education

GCSEs including English & Maths

Administrative/Information management qualification

Tools

Microsoft Office 365

Excel

SharePoint

Teams

Outlook

Job description

United Infrastructure is seeking a proactive Retrofit Document Controller to manage and control retrofit project documentation, ensuring compliance with PAS 2035 and funding requirements. You will collaborate with Retrofit Coordinators, Project Managers, and external stakeholders to maintain robust document control across the project lifecycle.

Responsibilities include maintaining filing structures, audit trails, and coordinating submissions while supporting internal audits and GDPR compliance.