Respiratory Medical Secretary

Royal Surrey NHS Foundation Trust; Guildford; On-site; GBP 27,000 - 31,000; Part time

Job summary

Join a compassionate and collaborative acute and community Trust as a part-time Medical Secretary in the Respiratory Department. This exciting role offers the chance to support clinical teams and enhance patient experiences through your exceptional organisational and typing skills. You will be responsible for producing clinical correspondence, managing telephone inquiries, and providing vital administrative support. With a commitment to professional development and a supportive work environment, this is an ideal opportunity for those looking to make a significant impact in healthcare. Embrace the chance to grow your career while contributing to a team that values your expertise and dedication.

Benefits

Health and wellbeing program

Professional development opportunities

Supportive work environment

Collaborative team culture

Qualifications

• Experience in a medical environment, ideally as a medical secretary.
• Strong typing and organisational skills are essential.

Responsibilities

• Produce accurate clinical correspondence via dictation.
• Provide comprehensive secretarial support and manage enquiries.
• Maintain effective filing systems and assist clinical teams.

Skills

Medical secretarial experience

Typing skills

Organisational skills

Interpersonal skills

Knowledge of medical terminology

Advanced keyboard skills

Education

Good general standard of education to GCSE level

RSA II or equivalent in word processing/audio typing

RSA III, Medical secretarial qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Telepath

Cerner

Job description

Main area: Respiratory

Grade Band: 4

Contract: Fixed term - 12 months (Maternity Leave Cover)

Hours: Part time - 25.5 hours per week

Job ref: 384-SB-EMF17517

Employer: Royal Surrey NHS Foundation Trust

Employer type: NHS

Site: Royal Surrey Hospital

Town: Guildford

Salary: £27,857 - £30,570 Pro Rata Per Annum inc. HCAS

Salary period: Yearly

Closing: 06/01/2025 23:59

Respiratory Medical Secretary

Band 4

Job overview

An exciting opportunity has arisen for a fixed term part time Medical Secretary [25.5hrs/wk] within the Respiratory Department for an experienced secretary to join our existing administrative team. We are looking for individuals ideally with medical secretarial experience in a hospital or clinical environment that are able to work both within busy teams and on their own initiative.

We are looking for an enthusiastic, motivated individual with excellent typing, organisational and interpersonal skills. The successful candidate will work closely with the administrative and clinical teams. You should have a professional attitude towards work and have the ability to work flexibly in a busy environment.

Main duties of the job

You will be responsible for:

• Producing accurate and timely clinical correspondence via a dictation programme
• Providing comprehensive secretarial support and assistance
• Medical audio typing using the digital dictation system
• Use of IM&T systems for data entry
• Dealing with telephone enquiries

The key aspect of your role involves dealing with the public and professionals. You must therefore be able to demonstrate good interpersonal skills.

Working for our organisation

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trust's normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

Detailed job description and main responsibilities

Our administrative staff provide essential support to clinical teams striving to ensure the patients’ experience is what we would expect for our own family and friends. Because we understand and value the contribution of administrative staff in our teams we invest in training and development to make sure our staff are equipped with the right skills and knowledge to cope with the demands of the role.

Person specification

Qualifications

• Good general standard of education to GCSE level or equivalent including English
• RSA II or equivalent in word processing/audio typing
• RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent

Knowledge and Experience

• Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
• Evidence of establishing and maintaining effective filing systems
• Advanced keyboard and audio typing skills
• Working knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint, and locally used databases e.g. Telepath
• Knowledge of basic anatomy and physiology
• Broad knowledge of medical terminology
• Detailed knowledge of patient pathways and advanced medical terminology in own area of work
• Knowledge of NHS priorities and understanding of the guidelines and targets in own area of work
• Proven experience in a medical environment, including experience as a medical secretary
• Experience of mentoring, training or supervising others
• Experience of working in a large complex organisation and a multidisciplinary environment
• Working knowledge of the Trust Patient Administration System (Cerner)