Resource Planning and Scheduling Manager

Fuel Learning; Swadlincote; On-site; GBP 40,000 - 45,000; Full time

Job summary

An established industry player is seeking a Resource Planning and Scheduling Manager to enhance operational efficiency. This pivotal role involves strategic scheduling, resource allocation, and ensuring compliance with apprenticeship funding requirements. You'll collaborate with delivery staff to create efficient schedules that maximize resource effectiveness while minimizing costs. Join a collaborative work environment where your contributions will make a significant impact on training programmes and learner satisfaction. If you are passionate about logistics and want to drive process improvements, this opportunity is perfect for you.

Benefits

Competitive salary

Collaborative work environment

Opportunity for impact

Qualifications

• Experience in scheduling, logistics coordination, or programme planning.
• Exceptional organisational ability and attention to detail.

Responsibilities

• Plan and coordinate all delivery sessions using scheduling software.
• Lead the planning and resourcing function, supervising junior staff.

Skills

Strategic Scheduling

Resource Allocation

Cost Efficiency

Logistics Coordination

Communication Skills

Problem-Solving Skills

Attention to Detail

Leadership Experience

Education

Business Administration

Logistics

Operations Management

Tools

Scheduling Software

Microsoft Excel

Job description

Resource Planning and Scheduling Manager

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Resource Planning and Scheduling Manager

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Base pay range

Resource Planning and Scheduling Manager

About Us

We are a leading provider of Leadership and Management apprenticeship programmes (Levels 3 to 7) and commercial training. Our success is built on delivering exceptional learning experiences through open cohorts (mixed-company groups) and closed cohorts (bespoke programmes for individual organisations) using a variety of delivery models including face-to-face workshops, virtual sessions, one-to-one coaching, and progress reviews.

The Role

We're seeking an exceptional Resource Planning and Scheduling Manager to join our team. This pivotal role will lead our planning and support function, ensuring all learning delivery is co-ordinated efficiently while maintaining compliance with apprenticeship funding requirements. You'll work closely with delivery staff and management to uphold high standards of organisation and cost-effectiveness.

Key Responsibilities

• Strategic Scheduling: Plan and co-ordinate all delivery sessions across the company using scheduling software and our bespoke LMS
• Cohort Planning: Design detailed delivery plans for both open and closed cohorts, adapting approaches to meet different requirements
• Apprenticeship Compliance: Ensure all mandatory elements are incorporated and DfE requirements are met
• Resource Allocation: Optimise staff utilisation by smartly assigning the right delivery personnel to each session
• Cost Efficiency: Make scheduling decisions that minimise travel, accommodation costs and maximise resource effectiveness
• Logistics Co-ordination: Oversee the preparation and distribution of training materials and resources
• Schedule Management: Proactively manage changes while maintaining programme integrity
• Team Leadership: Lead the planning and resourcing function, supervising junior staff and driving process improvements

What Success Looks Like

• Highly efficient schedules that maximise staff utilisation and minimise wasted time
• Smoothly run training programmes with satisfied learners and clients
• Noticeable cost savings through intelligent scheduling decisions
• Clean, consistent data enabling reliable reporting and analysis
• High satisfaction levels among delivery team members and stakeholders
• Significant experience in scheduling, logistics co-ordination, or programme planning
• Exceptional organisational ability and attention to detail
• Strategic thinking with ability to optimise resource deployment
• Proficiency with scheduling software and Microsoft Excel
• Strong problem-solving skills and calm decision-making under pressure
• Excellent communication and interpersonal skills
• Commercial awareness and budget-conscious approach
• Results-driven with a focus on operational excellence
• Experience in education, training, or apprenticeships sector
• Knowledge of DfE (previously ESFA) funding rules and compliance requirements
• Previous leadership experience
• Relevant qualifications in Business Administration, Logistics, or Operations Management
• Process improvement experience
• Flexibility to occasionally adjust working hours if needed

What We Offer

• Competitive salary range of £40-£45k
• Opportunity to make a significant impact on our operational efficiency
• Collaborative and supportive work environment

To apply, please submit your CV and a covering letter outlining your relevant experience and why you are interested in joining our team as our Resource Planning and Scheduling Manager.

We are an equal opportunities employer committed to fostering a diverse and inclusive workspace. We welcome applications from all qualified individuals regardless of race, colour, religion, gender, age, national origin, disability or any other protected characteristic.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Industries

  Professional Training and Coaching

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