Resource & Bid Lead (Design/Agency)

ALFA AI GmbH; Greater London; Hybrid; GBP 55,000 - 60,000; Full time

Job summary

Profiles Creative in London is seeking a Resource & Bid Manager to keep our pipeline running smoothly in a hybrid role. You will ensure the right people on projects at the right time, and that proposals and Statements of Work (SOWs) are clear, timely and competitive.

Reporting to the Operations Director, you will manage studio capacity, run weekly resourcing meetings, and build a freelancer network to scale quickly.

Qualifications

• At least 2 years in a resource management or traffic management role, ideally in a creative, design or production environment.
• Experience resourcing down to the hour in Projectworks, Smartsheet, Float or a similar tool.
• Experience putting together client-facing documents, including proposals and SOWs.
• Ability to use InDesign to create documents from templates, with a keen eye for detail and presentation.
• Commercial awareness around budgets, project costing and margins.
• Excellent written and verbal communication skills, and a team player who can influence change.

Responsibilities

• Maintain a real-time view of studio capacity against project demand, spotting bottlenecks before they happen.
• Run weekly resourcing meetings to resolve clashes and keep priorities clear.
• Build and maintain a trusted network of freelancers across every discipline so we can scale up quickly, coordinating ad hoc freelance recruitment when needed.
• Shadow resource new opportunities at proposal stage, making sure resourced time matches SOW deliverables and tasks are clearly defined.
• Set up new projects with defined budgets and hours, and keep timelines and resourcing up to date with project managers as deadlines move.
• Report regularly on project burn to creative leads and project managers, flag risks of overburn and help find the most cost-effective solution.
• Keep resourcing data accurate, including holidays and weekly timesheets, so leadership can report with confidence.

Skills

Resource management

Traffic management

Proposal writing

Client communication

Budgeting awareness

Stakeholder management

Tools

Projectworks

Smartsheet

Float

InDesign

Job description

Profiles Creative in London is seeking a Resource & Bid Manager to keep our pipeline running smoothly in a hybrid role. You will ensure the right people on projects at the right time, and that proposals and Statements of Work (SOWs) are clear, timely and competitive.

Reporting to the Operations Director, you will manage studio capacity, run weekly resourcing meetings, and build a freelancer network to scale quickly.