Residential Conveyancing Assistant - Post Completions

Harwood Recruitment Solutions Ltd; Portsmouth; On-site; GBP 20,000 - 24,000; Part time

Job summary

Harwood Recruitment Solutions Ltd is seeking a Post Completions Assistant to join a growing Residential Conveyancing team in Portsmouth. The role supports Fee Earners and ensures property transactions progress smoothly after completion.

The ideal candidate is highly organised, accurate and able to manage a busy workload. Residential Conveyancing experience is welcome; a proactive, client-focused approach is valued.

Qualifications

• This role suits a highly organised and accurate individual.
• Experience in Residential Conveyancing is welcomed.
• Proactive, helpful, and committed to client care.

Responsibilities

• File administration and archiving paper and electronic files regularly.
• Deal with completed registrations and send deeds to lenders or clients.
• Handle post-completion accounts and clear balances before archiving.
• Assist with processing and allocation of post as required.
• Retrieve archived files as directed by the Fee Earner.
• Assist with HM Land Registry registrations within priority periods.
• Carry out registrations via online services where possible.
• Typing with speed and accuracy; proofread before passing to Fee Earner.
• Assist with client enquiries and progress matters accordingly.

Job description

I'm currently recruiting for a Post Completions Assistant to join a growing Residential Conveyancing team in Portsmouth. This is a great opportunity to join an experienced team, supporting our Fee Earners and helping ensure property transactions are handled efficiently after completion.

This position would suit someone who is highly organised, accurate and comfortable managing a busy workload. Previous Residential Conveyancing experience would be welcomed. If you’re proactive, enjoy helping others and take pride in providing a high level of client care, we’d love to hear from you.

This is a part time role, working 25 hours per week, Monday to Friday - flexible with start and finish times.

Duties will include

• File Administration Archiving files completed paper and electronic files on a regular basis.
• Deal with completed registrations and sending deeds to lenders or clients as required.
• Deal with post completion accounts and queries to clear balances before archiving.
• Filing should be undertaken as necessary. Assisting with the processing and allocation of post as required.
• When requested by Fee Earner, or when necessary retrieve archived paper/electronic files. Undertake such work on the file as may be directed by the Fee Earner.
• To assist with submission of registrations with H M Land Registry within the Search Priority Period.
• Registrations to be carried out via the online registration service wherever possible.
• Typing Fast, accurate typing to be undertaken under supervision. All typing to be spell checked and proof read prior to passing to Fee Earner.
• Telephones / Client Contact To assist with client enquiries where possible and progress matter accordingly. Answer the telephone promptly in a professional manner, being polite and helpful at all times.

Other Duties

• General office administration duties such as photocopying.
• Whenever possible, provide cover for other team members.
• To undertake any other administration duties at the request of Fee Earners, Team Leader, Branch Manager or Business Head. To ensure compliance with the Firm’s Quality Standards.
• To be flexible to the remainder of the team