Residential Conveyancing Assistant

Capital Outsourcing Group Ltd; York; On-site; GBP 25,000 - 35,000; Full time

Job summary

An employment agency is seeking a candidate to provide administrative and legal support to the Residential Conveyancing team. Responsibilities include assisting with all aspects of residential conveyancing, drafting legal documents, liaising with various parties, and maintaining case management systems. The ideal candidate should have strong organizational and communication skills, attention to detail, and knowledge of the conveyancing process. This role is based in York, UK.

Qualifications

• Previous experience in a conveyancing or legal support role is preferred.
• Strong organisational skills to manage multiple tasks.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in document preparation.
• Good IT skills, including case management systems.
• Ability to work well in a team and independently.
• Knowledge of conveyancing process, Land Registry, and SDLT procedures is desirable.

Responsibilities

• Assist fee earners with residential conveyancing tasks.
• Draft correspondence and legal documents.
• Conduct searches and prepare contract packs.
• Liaise with clients and other parties for transaction progress.
• Maintain case management systems and ensure compliance.
• Handle telephone and email inquiries professionally.
• Prepare financial statements and manage completion funds.
• Support post-completion process for SDLT and Land Registry.
• Perform general administrative tasks.

Job description

Overview

To provide administrative and legal support to the Residential Conveyancing team, assisting fee earners in managing their caseloads efficiently and ensuring smooth progression of residential property transactions from instruction to completion.

Key Responsibilities

• Assisting fee earners with all aspects of residential conveyancing, including freehold, leasehold, new build, remortgage, and transfer of equity matters.

• Drafting standard correspondence and legal documents under supervision.

• Conducting searches, preparing contract packs, and requesting title deeds.

• Liaising with clients, estate agents, mortgage lenders, solicitors, and other third parties to progress transactions.

• Maintaining case management systems and ensuring accurate file management in line with firm policies and compliance requirements.

• Handling telephone and email enquiries in a professional and timely manner.

• Preparing financial statements and dealing with completion funds.

• Supporting the post-completion process, including SDLT submissions and Land Registry applications.

• General administrative tasks such as scanning, filing, photocopying, and diary management.

Skills & Experience Required

• Previous experience in a conveyancing or legal support role (preferred but not always essential).

• Strong organisational skills with the ability to manage multiple tasks and deadlines.

• Excellent communication and client care skills, both written and verbal.

• Attention to detail and high levels of accuracy in document preparation.

• Good IT skills, including case management systems and Microsoft Office.

• Ability to work well as part of a team as well as independently.

• Knowledge of the conveyancing process, Land Registry, and SDLT procedures is desirable.

COG LTD are acting as an Employment Agency.