Reservations Agent

IBIS SINGAPORE ON BENCOOLEN; Greater London; On-site; GBP 18,000 - 24,000; Full time

Job summary

IBIS SINGAPORE ON BENCOOLEN is seeking a Reservations Agent to handle telephone and email enquiries, input bookings, and maintain accurate guest records. You will upsell rooms and coordinate with Front Office to ensure smooth operations and a positive guest experience.

The role requires a diploma in hospitality or related field, familiarity with Opera PMS, and strong communication skills. Weekend and holiday shifts may be required.

Qualifications

• Minimum Diploma in Hospitality, Tourism, Business Administration, or related field.
• Experience in reservations, front office, or customer service is advantageous.
• Familiarity with Opera PMS and Microsoft Office.

Responsibilities

• Handle telephone and email enquiries, accept reservations, and input booking details into the hotel's PMS (Opera).
• Provide professional, friendly, and efficient service to guests, clients, and callers to create a positive hotel image.
• Ensure all reservation details, guest information, and payment guarantees are recorded correctly in the system.
• Respond to reservation enquiries and emails promptly and ensure bookings are processed without backlog.
• Maintain accurate guest histories and reservation records for personalized service.
• Upsell rooms and promote hotel services to maximise occupancy and revenue.
• Communicate with Front Office and Sales & Marketing about enquiries, bookings, and guest requirements.
• Monitor room availability, manage cancellations, and follow procedures for reservations, cancellations, and no-shows.
• Ensure documentation and filing of reservation records and agent information are kept tidy.
• Handle guest requests and provide information about facilities while protecting confidentiality.

Skills

Customer service

Multitasking

Attention to detail

Teamwork

Communication skills

Guest relations

Education

Diploma in Hospitality/Tourism/Business Admin

Tools

Opera PMS

Microsoft Office

Job description

Key Responsibilities:

• Handle telephone and email enquiries, accept reservations, and input booking details accurately into the hotel's PMS (Opera).

• Provide professional, friendly, and efficient service to guests, clients, and callers to create a positive hotel image.

• Ensure all reservation details, guest information, and payment guarantees are recorded correctly in the system.

• Respond to reservation enquiries and emails promptly and ensure all bookings are processed without backlog.

• Maintain accurate guest histories and reservation records to support personalized guest service.

• Upsell rooms and promote hotel services to maximize occupancy and revenue.

• Communicate closely with Front Office and Sales & Marketing teams regarding enquiries, bookings, and guest requirements.

• Monitor room availability, manage cancellations, and follow hotel procedures for reservations, cancellations, and no-shows.

• Ensure proper documentation and filing of reservation records, travel agent information, and correspondence.

• Handle guest requests, provide information about hotel facilities, and maintain the confidentiality of guest information at all times.

Qualifications:

• Minimum Diploma in Hospitality, Tourism, Business Administration, or related field.

• Previous experience in reservations, front office, or customer service in the hospitality industry is an advantage.

• Familiarity with hotel PMS systems (Opera preferred) and Microsoft Office.

• Strong communication and interpersonal skills with a customer-focused approach.

• Ability to handle multiple enquiries and work efficiently in a fast-paced environment.

• Good attention to detail and organizational skills.

• Ability to work independently and as part of a team.

• Professional appearance and positive attitude.

• Willingness to work shifts, weekends, and public holidays if required.