Research Planning Assistant

University of Oxford; Oxford; Hybrid; GBP 28,000 - 40,000; Full time

Benefits offered by this job

38 days annual leave

Family leave scheme

Hybrid/flexible working

Contributory pension scheme

Commuting options

Social, cultural & sports clubs

Job summary

The University of Oxford is seeking an experienced Research Planning Assistant to join the Research Strategy and Policy Unit in Research Services. This varied role provides experience in research fund administration, committee support, web editing and office management, and supports the John Fell Fund Committee.

You will manage a busy workload with discretion and initiative, using IT and numeracy skills for financial administration. Hybrid and flexible working arrangements are available.

Qualifications

• Experience organizing and managing a busy workload with minimal supervision.
• Diplomatic approach with tact, discretion and initiative.
• Excellent IT skills and strong numeracy with financial administration experience.

Responsibilities

• Support the Research Planning Lead as Secretary to the University’s Research and Innovation Committee and the Research Planning Coordinator for the John Fell Fund Committee.
• Perform team administrator duties: website editing, maintaining SharePoint sites, and financial administration.
• Support team meetings and office logistics.

Skills

Organisational skills

Discretion and tact

IT skills

Numeracy

Financial administration

Tools

SharePoint

Web editing

Job description

You will be ensuring the efficient and smooth running of the John Fell Fund, Oxford's £6 million per annum internal research support fund, supporting the Research Planning Lead in their role as Secretary to the University's Research and Innovation Committee and the Research Planning Coordinator in servicing the John Fell Fund Committee, and you will be performing team administrator duties, such as website editing, maintaining SharePoint sites, financial administration, supporting team meetings, and office logistics.

The University of Oxford is seeking an experienced and committed Research Planning Assistant to join the Research Strategy and Policy Unit in Research Services. This is a varied administrative role providing experience in research fund administration, committee support, web editing and office management., You will have

• experience in organising and managing a busy workload and work with minimal supervision, with a willingness to resolve situations, as well as knowing when to refer issues to others
• the ability to take a diplomatic approach employing tact, discretion and initiative in dealing with a wide range of people
• excellent IT skills and strong numeracy skills with financial administration experience.

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

The University of Oxford is a globally renowned centre for teaching, research and innovation. Working here means joining a vibrant, cosmopolitan community dedicated to addressing global challenges and advancing knowledge across diverse disciplines. Research Services is part of the University Administration and Services (UAS) division and works in partnership with academic divisions, departments, and faculties. It has a broad remit to support the University's researchers by providing expertise, strategic insight, research funding acquisition, contract negotiation, and innovation and engagement initiatives. Working in the department means contributing to a dynamic, professional team that underpins the success of one of the foremost research institutions. The post is based within the Research Strategy and Policy Unit (RSPU), which provides support for institutional research strategy and policy, including research strategy development and coordination, research evaluation and insight, research information, support for the University's main research-related committees, management of strategic internal funding, and the development and coordination of institution-wide research policies and change initiatives.

What We Offer Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 5 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.