Research Administrative Assistant

NHS; Pool in Wharfedale; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Free DBS checks

Cycle to work scheme

Health and wellbeing initiatives

Job summary

Cornwall Partnership NHS Foundation Trust invites applications for a part-time Research Administrative Assistant role within the NIHR portfolio support team in Cornwall. You will assist Research Nurses and Clinical Studies Officers, manage data entry in the EDGE system, and support study progress and financial activity under supervision.

The post requires an administration qualification (NVQ Level 3 or equivalent) with MS Office skills, knowledge of GCP, and experience with clinical research

Qualifications

• Experience of clinical research data collection and record keeping.
• Knowledge of the research process, regulations, Research Governance and GCP.
• NVQ level 3 or equivalent qualification in administration.
• Computer literacy including working knowledge of Microsoft Office.
• Current ICH-GCP Certificate.

Responsibilities

• Entry of data into EDGE system to aid tracking of study activity and financial activity.
• Report progress and issues or potential problems to the Team Lead with comments and suggestions.
• Develop effective working relationships within the Research Team and beyond.
• Contribute to an efficient service that supports increased recruitment.
• Organise and support meetings, transcribe and circulate documents, enter appointments into NHS Mail Calendars.
• Maintain accurate database inputs and data extraction as required.
• Prepare site files for trials with up-to-date documents.

Skills

Organising & time management

Education

NVQ level 3 in administration

ICH-GCP certificate

Tools

Microsoft Office

Job description

This post is only open to the current Research Team.

Research Administrative Assistant

Band 3

Main area Administration Grade Band 3 Contract Permanent Hours Part time - 22.5 hours per week Job ref 201-26-1001

Site Kernow Building Town Pool Salary £25,760 - £27,476 Pro Rata Salary period Yearly Closing 11/11/2026 23:59

Thank you for your interest in joining us at Cornwall Partnership NHS Foundation Trust.

We pride ourselves in striving to be an employer of choice.

Strategic Themes

Great Care

• Care based on what matters to people.
• Care provided at home or close to home.
• Improvement through learning, research and innovation.
• Prevention and alternatives to hospital.

Great Organisation

• Buildings that support health and wellbeing.
• Technology enabled care.
• Care teams are supported by responsive corporate services.
• Safe, efficient, effective and productive.

Great People

• A place people love to work and feel valued.
• Living our values with staff (all voices count).
• Attract, grow and develop talent.
• Leaders with compassion, who continuously learn and listen.

Great Partner

• Encourage and enable effective partnerships.
• Joined-up community services.
• Work with others to maximise workforce opportunities.
• Reduce our impact on the environment.

At the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. In addition, although the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.

Job overview

INTERNAL - open to candidates from the Research Team

The main purpose of the job is to provide support for National Institute for Health Research (NIHR) portfolio adopted projects. The role will involve supporting and assisting Research Nurses and Clinical Studies Officers with study related procedures as delegated and required.

Main duties of the job

• Management and Personal Development
• Under supervision, responsible for entry of data into our EDGE system to aide tracking of study activity and financial activity.
• Strategic Development, Planning and Organising
• Report progress and issues or potential problems to the Team Lead providing comment, feedback and suggestions to support team decision-making.
• Develop effective and efficient working relationships within the Research Team and beyond.
• Contribute to an efficient service that will aid an increased recruitment.
• Administrative
• Organise and support regular meetings, transcribing and compiling documents for circulation, entering appointments into NHS Mail Calendars.
• Responsible for accurate database maintenance including inputting and extracting data.
• Retrieve radiology and laboratory reports/data as requested by other team members.
• Under guidance from the lead for the study, compile a site file for each trial ensuring all documents stored within it are up to date and the correct current version.
• Under guidance from the senior research staff, complete archiving and destruction of all study documentation as per regulations.
• Compile patient folders with consent form, page front, patient information sheet and Case Record number and file appropriately.
• To undertake general office duties on behalf of the team such as Word processing, filing, faxing, photocopying, scanning and taking accurate telephone messages.
• Send GP letters informing that their patient has been recruited in a trial.
• Assist in sending trial assessment forms to the trial office.
• Send appointment letters to patients.
• Arrange travel for meetings/conferences for the Research Team.
• Assist in the development and maintenance of a robust office system.
• Responsible under direction of the research manager for petty cash
• IT Systems and Processes
• Responsible for ensuring that Rio is updated with Consent Information and Clinical Documentation.
• Responsible for updating Local Portfolio management system.

Working for our organisation

We’re an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people’s physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you’ll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 5,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people’s homes, in community clinics and bases. Some staff work from one of our 10 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increase the numbers of people who use out services.

Detailed job description and main responsibilities

To view a detailed job description and person specification including the main responsibilities of this role please see ‘supporting documents’.

Person specification

Education / Qualifications and Relevant Experience

• Experience of clinical research data collection and record keeping
• Knowledge of the research process, regulations, Research Governance and GCP
• NVQ level 3 or equivalent qualification in administration
• Computer literacy including working knowledge of Microsoft Office
• Current ICH-GCP Certificate

Skills and Aptitude

• Ability to organise and manage own time, workload and set and achieve own targets

At Cornwall Partnership NHS Foundation Trust we are proud to prioritise the development of our people. To support this, the following opportunities are available:

• Career conversations and individual development plans for succession planning and talent management
• Protected CPD time for registered staff
• Access to a dedicated central development fund supporting CPD for all staff
• Leadership and Management development programmes
• Coaching and mentoring opportunities
• A full clinical induction programme for operational skills
• Access to a care certificate programme for our band 1-4 clinical staff
• A bespoke and robust preceptorship programme to support newly qualified staff

Being part of a successful NHS Foundation Trust brings a portfolio of rewards and benefits for our staff. These include:

• Suite of health and wellbeing initiatives to support our colleagues physical and mental health
• Free access to individual HARP portfolios to support revalidation for nursing staff
• Free DBS checks where required
• Discounts available from retailers, UK hotels and main attractions
• Salary sacrifice car scheme
• Cycle to work scheme
• The Trust reimburses all application costs for staff eligible to apply for EU settlement status.

If you are successful at the shortlisting stage of the recruitment process you will be contacted via TRAC.jobs email regarding interview details.

Cornwall Partnership NHS Foundation Trust welcomes and values individuals with lived experience of mental or physical ill health joining our workforce. We aspire to have a culture that develops, promotes and supports lived experience roles - throughout the organisation.

If you are successful, you agree to Occupational Health accessing your health records from your current or previous employer to check the status of your inoculations and screening tests. Appointments are subject to full three year satisfactory references therefore please ensure you include correct contact details for your nominated referees including email addresses.

Any general recruitment queries, please contact our recruitment team on 01208 834644

Employer certification / accreditation badges

The Health Jobs UK website has jobs from numerous employers, within health and care across Cornwall and the Isles of Scilly.

Royal Cornwall Hospitals NHS Trust provides acute medical, surgical and specialist services to a population of around 500,000 which can increase significantly during the busy holiday periods.