Remote Project Manager – Onboarding & Systems Rollouts

Owlis; Knightsbridge; Remote; GBP 54,000 - 66,000; Full time

Job summary

Owlis Technology Limited is seeking a Project Manager focused on onboarding and system rollout for acquired companies. This remote (UK-based) role involves regular travel to group sites and reports to the Integrations Manager.

You will own multi-workstream projects, maintain RAID logs, coordinate across functions, and produce weekly progress reports to support timely go-lives. The position is permanent, full-time, with standard hours (Mon-Fri, 9am–6pm) and occasional longer weeks around

Qualifications

• Experience planning and running a multi-workstream project through go-live.
• Ability to maintain up-to-date project plans with owners and deadlines.
• Experience delivering or supporting a business system implementation through user testing and go-live.
• Hands-on use of test scripts, a defect log and a cutover plan.
• Ability to map how a business process runs today and record gaps against a target standard.
• Confidence getting updates and decisions from people who don’t report to you, and escalating early with a recommendation.
• Clear written plans, status reports and risk logs that others can follow without you in the room.

Responsibilities

• Plan and run onboarding for each new company from the group template (around 200 tasks).
• Confirm with each function which tasks apply, which don’t, and why.
• Sequence the work by phase: pre-close, completion, day one, week one, 30, 60 and 90 days, then the rest of year one.
• Name an Owlis owner and a local owner against every task, with a deadline.
• Keep a RAID log current as things happen.
• Run a weekly check-in with each function lead and keep a short written record.
• Chase owners for updates, documents and decisions, politely and without letting anything drift.
• Escalate blockers early, with a recommendation rather than just a problem.
• Collect and file the evidence behind each task: policies, contracts, registers, certificates and confirmations.
• Produce a weekly progress report and a monthly summary for the leadership team.
• Confirm completion with evidence, then hand each function to business as usual with named owners.
• Document how the company runs each process today, confirmed by the people who do the work.
• Record every gap against the group standard, with an option for closing it and a decision owner.
• Turn agreed requirements into written configuration decisions; group templates first.
• Coordinate data extraction, cleansing and mapping, and reconcile loaded data with finance.
• Write test scripts, coordinate user testing and run the defect log to retest and sign-off.
• Own go‑live readiness: go/no‑go criteria, cutover runbook, rollback plan and comms.
• Arrange role‑based training and support the first weeks after go‑live on site.
• Write up what we learned and update the playbook for the next company.
• Experience planning and running a project with several workstreams through to go‑live or completion.
• A track record of keeping a project plan current, with a named owner and deadline against every task.
• Experience delivering or supporting a business system implementation through user testing and go‑live.

Skills

Project management

Go-live planning

Cross-functional coordination

RAID logging

Stakeholder management

Tools

Employment Hero

HaloPSA

Sage Intacct

HubSpot

Microsoft 365

Job description

Owlis Technology Limited is seeking a Project Manager focused on onboarding and system rollout for acquired companies. This remote (UK-based) role involves regular travel to group sites and reports to the Integrations Manager.

You will own multi-workstream projects, maintain RAID logs, coordinate across functions, and produce weekly progress reports to support timely go-lives. The position is permanent, full-time, with standard hours (Mon-Fri, 9am–6pm) and occasional longer weeks around