Remote HR Consultant

Infinity Fitness Dawlish; Devon and Torbay; Remote; GBP 42,000 - 62,000; Full time

Job summary

Infinity Fitness Dawlish is seeking a Remote HR Consultant to manage disciplinary cases, appeals, and SAR responses for the organisation. The role requires impartial investigations, precise documentation, and strict confidentiality while advising managers on best practices.

You will handle data requests under UK GDPR, ensure compliance with the Data Protection Act 2018, and provide weekly progress updates, contributing to robust, auditable HR records throughout the contract.

Qualifications

• Proven experience running disciplinary investigations, hearings and appeals.
• Experience handling subject access requests under UK GDPR and the Data Protection Act 2018.
• Sound working knowledge of UK employment law and the Acas Code of Practice.
• Excellent report writing and note-taking skills.
• Able to stay impartial, handle sensitive matters calmly and keep strict confidentiality.
• Organised and able to manage several cases at once to tight deadlines.
• CIPD Level 5 or above (or working towards it).
• Experience in leisure, fitness, hospitality or another small-business setting.
• Experience with redaction tools and HR or membership software.

Responsibilities

• Manage internal disciplinary cases from start to finish, in line with company policy and the Acas Code of Practice.
• Carry out fair, impartial investigations, including interviewing staff and witnesses and gathering evidence.
• Write clear investigation reports with findings and recommendations.
• Prepare invitation letters, arrange hearings and advise or support the hearing manager.
• Issue outcome letters and keep accurate case records.
• Manage disciplinary and grievance appeals, making sure they are heard by someone independent of the original decision.
• Review the original process and evidence, and carry out further investigation where needed.
• Arrange and minute appeal meetings, and prepare final outcome letters.
• Log and respond to subject access requests within the one-month legal deadline under UK GDPR.
• Search for, collate and review personal data held across our systems, including email, membership and HR records.
• Redact third-party and exempt information, and prepare clear, compliant responses.
• Keep a SAR log and flag any data protection risks.
• Give practical HR advice to directors and managers on the cases above.
• Keep all information strictly confidential and securely stored.
• Provide a short weekly update on case progress.
• Recommend improvements to our disciplinary, appeals and SAR processes, and hand over all records at the end of the contract.

Job description

REMOTE HR CONSULTANT

Infinity Fitness Dawlish is an independent gym in Dawlish, Devon, offering 24/7 gym access, group classes and personal training. Our motto is "All levels, one goal".

We have a number of employee relations cases and data requests that need dedicated, impartial HR support. This role will take ownership of them, see each one through to a fair and compliant outcome, and leave us with clear records and processes.

Key responsibilities

Disciplinaries

• Manage internal disciplinary cases from start to finish, in line with company policy and the Acas Code of Practice
• Carry out fair, impartial investigations, including interviewing staff and witnesses and gathering evidence
• Write clear investigation reports with findings and recommendations
• Prepare invitation letters, arrange hearings and advise or support the hearing manager
• Issue outcome letters and keep accurate case records

Appeals

• Manage disciplinary and grievance appeals, making sure they are heard by someone independent of the original decision
• Review the original process and evidence, and carry out further investigation where needed
• Arrange and minute appeal meetings, and prepare final outcome letters

Subject access requests (SARs)

• Log and respond to subject access requests within the one-month legal deadline under UK GDPR
• Search for, collate and review personal data held across our systems, including email, membership and HR records
• Redact third-party and exempt information, and prepare clear, compliant responses
• Keep a SAR log and flag any data protection risks

General

• Give practical HR advice to directors and managers on the cases above
• Keep all information strictly confidential and securely stored
• Provide a short weekly update on case progress
• Recommend improvements to our disciplinary, appeals and SAR processes, and hand over all records at the end of the contract

Skills and experience

Essential

• Proven experience running disciplinary investigations, hearings and appeals
• Experience handling subject access requests under UK GDPR and the Data Protection Act 2018
• Sound working knowledge of UK employment law and the Acas Code of Practice
• Excellent report writing and note-taking skills
• Able to stay impartial, handle sensitive matters calmly and keep strict confidentiality
• Organised and able to manage several cases at once to tight deadlines

Desirable

• CIPD Level 5 or above (or working towards it)
• Experience in leisure, fitness, hospitality or another small-business setting
• Experience with redaction tools and HR or membership software