Remote CAFM Systems Admin - Data, Automation & PM

Paretofm; United Kingdom; Remote; GBP 42,000 - 56,000; Full time

Job summary

Paretofm is seeking an experienced CAFM Systems Administrator to manage day-to-day CAFM platforms, including simPRO and Infraspeak, ensuring data quality and process alignment with maintenance, compliance and asset management needs.

You will own user management, data governance, and reporting while supporting API integrations, dashboards and user training across the business. The role is predominantly remote with occasional travel.

Qualifications

• Experience administering CAFM/CMMS systems (CAFM/CMMS or Facilities Management)
• Strong understanding of planned and reactive facilities maintenance
• Strong Excel skills (formulas, lookups, PivotTables, data analysis)
• Attention to detail and data accuracy
• Strong analytical and problem-solving skills
• Experience managing large volumes of system data
• Strong communication skills for technical and non-technical users
• Ability to prioritise workloads and meet deadlines

Responsibilities

• Administer CAFM platforms incl. users, permissions, workflows, sites, buildings, assets, suppliers and service categories
• Ensure configuration reflects operational processes and contractual requirements
• Maintain master data and data quality; manage user accounts
• Manage SLA rules, response times and completion targets
• Create/maintain Planned Preventative Maintenance (PPM) schedules
• Configure statutory, mandatory and contractual maintenance activities
• Maintain CAFM asset register including additions/removals/transfers
• Support system updates, enhancements and configuration changes
• Investigate issues and coordinate with software providers or IT
• Document system procedures and user guides
• Conduct regular data audits and cleansing
• Develop dashboards and reporting for compliance, SLA, asset performance and spend
• Support API integrations and data feeds between CAFM and other systems
• Provide user support and training to different user levels
• Promote consistent CAFM usage across teams
• Identify recurring issues and suggest improvements
• Contribute to CAFM mobilisation or implementation projects
• Assist on system upgrades and workflow optimisations
• Help translate business requirements into practical system solutions

Job description

Paretofm is seeking an experienced CAFM Systems Administrator to manage day-to-day CAFM platforms, including simPRO and Infraspeak, ensuring data quality and process alignment with maintenance, compliance and asset management needs.

You will own user management, data governance, and reporting while supporting API integrations, dashboards and user training across the business. The role is predominantly remote with occasional travel.