Regional Service Controller

Terberg Tractors Belgium; Elland; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday

Enhanced Pension Scheme

DIS Benefit

Employee Assistance Programme

Health Shield Medical Cash Plan

GP Anytime

Training and Development

Cycle to Work Scheme

Occupational Health Support

My Benefits Platform

Mortgage Advice

Job summary

Terberg Tractors Belgium is seeking a role to own and manage maintenance and repair activities within a geographical area. The role focuses on first class customer service, logging repair requests, and ensuring efficient scheduling of mobile service engineers to meet customer needs.

The successful candidate will coordinate with Service Control and other departments to keep customers informed, manage contracts, and maintain accurate records in in-house systems.

Responsibilities

• Take customer calls and log repair notifications.
• Allocate appropriate Mobile Service Engineer response to meet customer requirements.
• Maintain established and new contract plans. Ensure all scheduled maintenance contracts are managed in a timely and cost efficient manner.
• Liaise with Service Control Supervisors, Field Operations Managers and Customer Service Operations Manager regarding issues.
• Keep customers updated on reported job progress, using telephone where possible.
• Deal with day to day queries from internal and external customers.
• Ensure all jobs are entered onto the in-house computer system.
• Ensure maximum utilisation of Mobile Service Engineering resources according to capacity and geographical location.
• Reschedule jobs and resources according to emerging customer needs and resource availability.
• Ensure all service records are received from the Mobile Service Engineer and are accurate.
• Ensure service vehicle parts sales are recorded accurately and promptly.
• Provide data and supporting evidence to internal and external customers regarding service work completed or outstanding.
• Liaise with customers regarding enquiries and provide further assistance to other team members when requested.
• Work with all departments, particularly with projects being explored or implemented.
• Undertake any other duties consistent with the purpose of this job or to support the needs of the business.

Job description

Purpose Of The Role

To own and manage all maintenance and repair activities within a geographical area. Provide first class customer service and build relationships with both internal and external customers. Action customer repair, maintenance and breakdown requests in a timely and cost effective manner. Monitor and organise all service inspection contracts. Work within Service Control and to liaise effectively with all other departments. Prioritise work effectively ensuring all documentation is accurate. To ensure all information is correctly entered into in-house software systems accurately with sufficient and suitable information.

Reports to

Service Control Supervisor

Direct Reports

None

Responsibilities

• To take customer calls and log repair notifications.
• To allocate appropriate Mobile Service Engineer response to meet customer requirements.
• Maintaining established and new contract plans. Ensuring that all scheduled maintenance contracts are managed in a timely and cost efficient manner.
• Liaise with Service Control Supervisors, Field Operations Managers and Customer Service Operations Manager regarding any issues that may arise.
• Keep customers updated on the reported job progress, utilising telephone as much as possible.
• Deal with day to day queries from both internal and external customers.
• Ensure all jobs are entered onto the appropriate in-house computer system.
• To ensure maximum utilisation of Mobile Service Engineering resource according to capacity and geographical location.
• To reschedule jobs and resources according to emerging customer needs and resource availability.
• Ensure all service records are received from the appropriate Mobile Service Engineer and are accurate.
• To ensure that all service vehicle parts sales are recorded accurately and promptly.
• Provide data and supporting evidence to internal and external customers regarding service work that has been completed and or is outstanding.
• To effectively liaise with customers regarding enquiries. To provide further assistance to other team members when requested.
• To work with all departments, particularly with projects that are being explored or implemented.
• Undertake any other duties consistent with the purpose of this job or to support the needs of the business.

Key Result Areas

• KPI’s to be monitored
  • Up to date and clear administration.
  • Safety defects outstanding.
  • Overdue services.
  • To keep WIP at a manageable level (target to be agreed by Service Control Supervisor).
  • Administration of aged jobs and invoice queries.
• Effective time management and allocation of resources.
• Effective and efficient planning of Field Service Engineers (including 3rd party Engineers) working hours.
• Effectively manage customer enquiries.
• Monitoring engineers’ documentation.
• Ensure best practices are used when distributing field service engineer’s jobs.

Standards Of Performance

• To maintain and develop current processes and procedures in the upkeep of the internal documentation.
• To maintain a high standard of customer service at all times.
• To actively play a part in the planning and coordinating of all service work that is due to be carried out.
• Develop own competence to meet requirements of job.

Why You’ll Love Working Here

• 25 days holiday plus Bank Holidays: this is based on a 5 day working week (pro rata to 20 days plus Bank Holidays for a 4 day working week)
• Enhanced Pension Scheme and DIS Benefit: The company contributes 4% of total salary into our pension scheme, and 3x basic salary Death In Service.
• Employee Assistance Programme: Access a 24-hour helpline for support with life's challenges, including stress & anxiety, bereavement, relationship advice, tenancy & housing concerns, counselling, financial wellbeing, legal information, substance issues, family matters, childcare support, medical information, and consumer issues.
• Health Shield Medical Cash Plan: All employees receive membership to a company-funded medical cash plan. This scheme allows you to claim cash back for medical expenses, including prescriptions, dental, optical, physiotherapy, specialist consultations, X-rays, and MRI scans.
• GP Anytime: Enjoy access to GP services anytime with our online 24/7 appointment service, featuring on-demand appointments, unlimited consultations, no capped appointment times, and convenient prescriptions.
• Training and Development: We offer mandatory equipment training, a Management Development Programme, and opportunities to upskill through apprenticeships.
• Cycle to Work Scheme: Save on commuting costs and stay healthy with our cycle to work scheme.
• Occupational Health Support and Health Surveillance: Ensure your well-being with our comprehensive occupational health support.
• My Benefits Platform: Enjoy discounts from high street retailers, health & wellness services, entertainment & days out, and home & DIY products.
• Independent Free Mortgage Advice: Receive free, independent advice on mortgages to help you make informed decisions.