Regional Project Co-ordinator

Equans; Birmingham; On-site; GBP 28,000 - 36,000; Full time

Job summary

Equans is seeking a Regional Project Co-ordinator to join our team in Birmingham. This full-time, permanent role involves co-ordinating and leading the administration function for Central & Southwest project Contracts, with occasional travel to sites across the region.

The role focuses on financial administration, reporting, and smooth handover to operations, ensuring compliance with H&S and GDPR requirements. A competitive salary and benefits package are offered.

Qualifications

• Experience in busy office environments with strong administrative duties.
• Good communication and interpersonal skills.
• Ability to coordinate multiple tasks and stakeholders effectively.

Responsibilities

• Manage project financial administration including applications, WIP, debt, final accounts and invoicing.
• Coordinate monthly site reporting; maintain trackers and produce management reports.
• Liaise with clients, project teams, subcontractors and site personnel to ensure timely invoicing and documentation.
• Raise and manage work orders, contractor payments and subcontractor applications with accurate processing.
• Maintain training records, central filing and project documentation per company procedures.
• Provide admin support and minute-taking; attend relevant meetings as needed.

Skills

Administrative experience

Communication

Coordination

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Job: Support Functions Admin Support Contract type: Permanent Schedule: Full-Time Location: Birmingham United Kingdom Offer ID: 92035Equans is looking for a Regional Project Co-ordinator to join our team. This is a full-time, permanent role. On offer is a competitive and benefits package.This is a regional role covering the Central and South West regions, with flexibility on the preferred candidate's location within the area. The role is primarily office-based, with occasional travel required to sites across the region.What will you deliver?General Overview:Co-ordinate and lead the administration function on all Central & Southwest project Contracts.Monitoring the flow of new works ensuring that they are assigned and reported to in the agreed timelines and completion of applications and final accounts.Assist in the implementation and maintaining all required control measures to ensure the back-office function is fully supports project delivery on site.Assist in the close out of projects ensuring that the H&S file is updated. CAFM records/assets are correct and a smooth handover to the operational team is completed.Control the administration of the gate four document and process, inputting data received from several bodies.Key Responsibilities:Manage all project financial administration, including applications, WIP, debt, compensation events, final accounts, invoicing, and cost control.Coordinate monthly reporting by maintaining site trackers, collating timesheets, and producing management reports for review.Liaise with clients, project teams, subcontractors, and site personnel to ensure effective communication, timely invoicing, and completion of project documentation.Raise and manage work orders, contractor payments, operational costs, and subcontractor applications, ensuring accurate financial processing.Maintain training records, central filing systems, contractual notices, and project documentation in line with company procedures.Act as the first point of contact for project financial queries, attend relevant meetings, and provide administrative support, including minute-taking where required.Utilise company systems to produce reports and information, undertake required training, and carry out any additional duties as directed by the Head of ProjectsWhat can we offer you?On offer is a competitive salary, bonus and benefit package, which includes;24 days annual leave (+ public holidays)Life Cover equivalent to 1.5 times annual salaryEmployee discount shopping schemes on major brands and retailersGym membership discountsCycle to work schemeHoliday purchase scheme2 corporate social responsibility days per yearBroad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmesAttractive Employee Referral Rewards SchemeAccess to our growing employee networks24/7 Employee Assistance Program and access to mental wellbeing appWho are you?Awareness of Confidentiality & GDPR.Demonstrate good team working.Comprehensive Administrative & Financial experience in a busy office environmentSound organisational/co-ordination skillsClient-driven.Good people skillsProficient use of Microsoft Office applications including Word, Excel, and OutlookFacilities Management experienceGood Health & Safety knowledgeThis role includes a DBS Enhanced check therefore ability to pass is essential.Who are we?In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.What's next?If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey.\"We are Disability Confident Level 2 members, and we offer the Guaranteed Interview Scheme as part of this commitment. Where feasible, if a candidate applies under the Disability Confident Scheme and they meet all of the essential criteria, we will offer an interview. To find out more about this scheme please click here .The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.