Finance Administrator

Equans; Birmingham; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

24 days annual leave (+ public hints)

Life Cover 1.5x annual salary

Employee discount schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

CSR days

Job summary

Equans is seeking a Finance Administrator for the Queen Elizabeth Hospital site in Birmingham. The role is full-time (37.5 hours) and involves managing orders, invoicing, and liaison with SSC and subcontractors.

The ideal candidate has strong MS Office skills, NHS exposure is a plus, and a proactive approach to office operations. Reporting to the Helpdesk and Admin Manager, you will handle purchasing, invoicing, WIP management, and HR-related policy updates.

Qualifications

• Comprehensive Administrative experience in a busy office environment.
• NHS/Hospital experience would be an advantage.
• Educated to GCSE standard.
• Proficient use of Microsoft Office applications including Word, Excel and Outlook.
• Demonstrate good team working.
• Awareness of Confidentiality.

Responsibilities

• Lead ordering/receipting tasks for QEHB site, including raising purchase orders and receipting services.
• Invoice matching on Coupa and liaison with Subcontractors and SSC to minimize unpaid invoices.
• Manage work orders on Maximo and SAP.
• Oversee Aged WIP and maintain it at a minimum.
• Administer purchase cards for QEHB personnel.
• Coordinate scheduling, stationery, and equipment procurement.
• Partner with HR to update office policies and ensure smooth office operations.
• Coordinate with IT on office equipment and IT needs.
• Ensure invoicing and timely payments for all items.
• Provide visitor support and address employee queries on office management issues.
• Liaise with facility management vendors (cleaning, catering, security).
• Demonstrate strong organizational skills and a proactive approach to process improvements.

Skills

Administrative experience

Microsoft Office

Teamwork

Confidentiality

Communication

Education

GCSE standard

Tools

Maximo

SAP

Coupa

Job description

Job: Support Functions Admin Support Contract type: Permanent Schedule: Full-Time Location: Birmingham United Kingdom Offer ID: 92252Equans is looking for a Finance Administrator to join our team in based at the Queen Elizabeth Hospital, Birmingham on a permanent basis. This is a full time role working 37.5 hours per week from 09:00 to 17:00 with a 30 minute unpaid break. On offer is a competitive salary and benefits package.Reporting to the Helpdesk and Admin Manager, you will provide a high-quality administration and create invoice reports for our clients and be responsible for the production of sales invoices.What will you deliver?Ordering/Receipting Tasks: Lead the ordering/receipting tasks for QEHB site, including raising purchase orders, receipting services, and invoice matching on Coupa.Liaison with Subcontractors and SSC: Liaise with Subcontractors and the Shared Service Centre (SSC) to keep unpaid invoices to a minimum.Work Orders Management: Manage work orders on Maximo & SAP.Aged WIP Management: Manage Aged WIP and keep it to a minimum.Purchase Cards Administration: Lead the administration of purchase cards for QEHB personnel.Scheduling: Schedule meetings and appointments.Stationery and Equipment: Order stationery and equipment.HR Partnership: Partner with HR to update and maintain office policies as necessary.Office Operations: Organise office operations and procedures.IT Coordination: Coordinate with the IT department on all office equipment.Invoicing: Ensure that all items are invoiced and paid on time.Visitor Support: Provide general support to visitors.Employee Queries: Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).Facility Management Vendors: Liaise with facility management vendors, including cleaning, catering, and security services.Organisational Skills: Demonstrate strong organizational and planning skills in a fast-paced environment.Creativity: Exhibit a creative mind with the ability to suggest improvements.What can we offer you?24 days annual leave (+ public holidays)Life Cover equivalent to X1.5 times annual salaryEmployee discount shopping schemes on major brands and retailersGym membership discountsCycle to work schemeHoliday purchase scheme2 corporate social responsibility days per yearBroad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmesAttractive Employee Referral Rewards SchemeAccess to our growing employee networks24/7 Employee Assistance Program and access to mental wellbeing appWho are you?Comprehensive Administrative experience in a busy office environment.NHS/Hospital experience would be an advantage.Experience working in a Project role is advantageous.Educated to GCSE standardProficient use of Microsoft Office applications including Word, Excel and Outlook.Demonstrate good team working.Awareness of Confidentiality.Reliable.Who are we?In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.What’s next?If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.At Equans, we’re committed to building a diverse, respectful and inclusive workplace that truly reflects the communities and markets we serve.Joining Equans means being part of a culture where every voice is valued, supported by vibrant employee led networks championing inclusion and diversity across gender, ethnicity, disability, LGBTQ+, veterans, parents, and young professionals.Guided by our core values, we foster a culture of respect, integrity, collaboration, and excellence - empowering our people to deliver outstanding results and be their authentic selves every day. Our approach means we welcome candidates with transferable skills who may not meet every specific requirement, and where possible we support flexible working arrangements and reasonable adjustments to enable success.For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check or security vetting, as noted in the role requirements. A criminal record will not necessarily be a barrier to obtaining a position with us.As part of our recruitment process, EQUANS uses StaffVetting, our trusted third-party provider, to support the completion of employee background checks. StaffVetting delivers professional screening services in a friendly, efficient, and customer-focused way, helping us ensure the right checks are completed from the start of the application journey.\"The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.