Regional Operations Manager

BGIS; Greater London; On-site; GBP 55,000 - 75,000; Full time

Job summary

BGIS is seeking an Operational Manager to oversee engineering and maintenance services for commercial properties in the London area. You will coordinate subcontractors, support teams, and clients to deliver high-quality service and robust administration.

The role emphasizes ensuring PPM schedules are met, maintaining KPI/SLA targets, and managing daily operations, billing, and reports. A technical background in building services and leadership experience are essential.

Qualifications

• Technical background in electrical or mechanical engineering.
• Experience leading a team.
• GCSE-level English and Maths.
• Proficient in Outlook, Word, PowerPoint, Excel, and CAFM systems.

Responsibilities

• Ensure Planned Preventative Maintenance (PPM) is completed on time and to industry standards.
• Monitor performance using reactive and PPM systems to maintain service quality.
• Provide on-site support during staff absence, performance issues, or business-critical needs.
• Raise purchase orders for engineers and subcontractors.
• Complete all monthly billing paperwork.
• Oversee Work in Progress (WIP) to ensure timely invoicing.
• Request, schedule, and manage subcontractor maintenance visits, extra works, and callouts.
• Ensure all subcontractor documentation meets Health & Safety and legislative requirements.
• Process supplier and subcontractor invoices and resolve related queries.
• Maintain accurate subcontractor and supplier records.
• Review weekly financial reports, including WIP, OPO, PI, and debt.
• Act as first point of escalation for financial and contract support queries.
• Manage the out-of-hours callout rota and arrange cover when required.
• Ensure compliance with contractual KPIs and SLAs.
• Communicate effectively with sub-contractors and clients.
• Support onboarding of new staff, including eLearning and IOSH setup.
• Act as a super-user for systems.
• Manage hazard reporting processes and arrange training courses for staff.
• Ensure all tasks are fully completed and followed through.

Skills

Team leadership

Strong communication

Attention to detail

Ability to work under pressure

Education

GCSE English and Maths

Tools

Outlook

Word

PowerPoint

Excel

CAFM systems

Job description

Location: Southern Region (based out London office)

The Operational Manager supports the delivery of engineering and maintenance services across commercial properties. The role reports to the Account Director and works closely with sub-contractors and clients, and support teams to ensure smooth daily operations, strong administration, and high-quality service.

Key Responsibilities

• Ensure Planned Preventative Maintenance (PPM) is completed on time and to industry standards.
• Monitor performance using reactive and PPM systems to maintain service quality.
• Provide on-site support during staff absence, performance issues, or business-critical needs.
• Raise purchase orders for engineers and subcontractors.
• Complete all monthly billing paperwork.
• Oversee Work in Progress (WIP) to ensure timely invoicing.
• Request, schedule, and manage subcontractor maintenance visits, extra works, and callouts.
• Ensure all subcontractor documentation meets Health & Safety and legislative requirements.
• Process supplier and subcontractor invoices and resolve related queries.
• Maintain accurate subcontractor and supplier records.
• Review weekly financial reports, including WIP, OPO, PI, and debt.
• Act as first point of escalation for financial and contract support queries.
• Manage the out-of-hours callout rota and arrange cover when required.
• Ensure compliance with contractual KPIs and SLAs.
• Communicate effectively with sub-contractors and clients.
• Support with internal and client reports (monthly, quarterly, annual).
• Take minutes during internal and client meetings when required.
• Support onboarding of new staff, including eLearning and IOSH setup.
• Act as a super-user for systems.
• Manage hazard reporting processes and arrange training courses for staff.
• Ensure all tasks are fully completed and followed through.

Accountabilities

• Reports directly to the Account Director.
• May oversee Contract Support, Helpdesk staff, sub-contractors and engineers.
• No direct budget ownership, but financial awareness is required.
• Technical background in electrical or mechanical engineering.
• Management of sub-contractors.
• GCSE-level English and Maths.
• Proficient in Outlook, Word, PowerPoint, Excel, and CAFM systems.
• Strong verbal and written communication skills.
• Customer-focused with a professional approach.
• Able to work calmly and effectively under pressure.
• Strong attention to detail and task completion.
• Previous experience leading a team.
• Awareness of Building Services or engineering environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success! #BGISUK #LI-JC2