Regional Administrator, London

RIBA Publishing; Greater London; Hybrid; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Generous pension scheme

Life assurance

Annual leave 27 days + bank holidays +

Job summary

RIBA London is seeking a Regional Administrator to support the Regional Director and the London team with day-to-day administration and coordination. You will organise member, practice, student and public-facing activities, support meetings, events and volunteers, and manage records, budgets and systems while acting as a responsive contact for members, partners and colleagues.

The role is London-based with a hybrid working pattern, 35 hours per week, and permanent employment.

Qualifications

• Experience providing strong administration and/or project coordination in a busy team.
• Practical experience of supporting projects, meetings or events from planning through to delivery and follow-up.
• Experience working with social media, with the ability to assist with outward-facing communications.
• Digital skills and the ability to maintain accurate records, contact data, documents and experience in basic financial administration.
• Excellent verbal and written communication and interpersonal skills, with the ability to adapt communication style to suit different audiences.

Responsibilities

• Provide high-quality administrative and coordination support to the Regional Director and wider London team.
• Help organise a busy programme of member, practice, student and public-facing activity; support meetings, events, and volunteer groups; develop and manage regional social media channels and member communications; keep records, budgets and systems accurate; and provide a responsive first point of contact for members, practices, partners, and colleagues.
• This is a varied role for someone who enjoys bringing order to multiple priorities, building positive working relationships and helping a small team turn plans into well-run activity across London.

Skills

Administration

Project Coordination

Meetings & Events

Social Media

Record Keeping

Budgeting

Communication Skills

Tools

Microsoft Excel

CMS & Design tools

Job description

Be part of the vision; be part of RIBA.

RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.

Salary

£31,500 per annum

Location

London/Hybrid

Hours

35 hours per week. Permanent

About The Role

The Regional Administrator is at the centre of RIBA London’s day-to-day delivery, providing high-quality administrative and coordination support to the Regional Director and wider London team.

You will help organise a busy programme of member, practice, student and public-facing activity; support meetings, events, and volunteer groups; develop and manage regional social media channels and member communications; keep records, budgets and systems accurate; and provide a responsive first point of contact for members, practices, partners, and colleagues.

This is a varied role for someone who enjoys bringing order to multiple priorities, building positive working relationships and helping a small team turn plans into well-run activity across London.

Essential

• Experience of providing strong administration and/or project coordination in a busy team, with the ability to manage competing priorities and meet deadlines.
• Practical experience of supporting projects, meetings or events from planning through to delivery and follow-up.
• Previous experience of working with social media, with the ability to assist with outward-facing communications.
• Digital skills and the ability to maintain accurate records, contact data, documents and experience in basic financial administration.
• Excellent verbal and written communication and interpersonal skills, with the ability to adapt communication style to suit different audiences.

Desirable

• Proficiency in Microsoft Excel, including data entry, analysis, and reporting, is required.
• Experience in growth/retention/engagement environments, with a desire to help RIBA grow its member-base and deliver excellence in our member experience.
• Experience of using content management systems and design software packages to create content, applying both copywriting skills and basic graphic design skills.

The role will require some travel and flexibility to work evenings and occasional weekends dependant on activity.

Why Join us?

Our Benefits

RIBA offers an amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits click here

We encourage applicants to review the essential criteria carefully and ensure their application clearly demonstrates how they meet these requirements, as applications will be shortlisted against the criteria outlined in the person specification.

Due to high volumes of applications, we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch. We may also close an advert earlier than the date above if we receive enough quality applications.

Please note that you must be able to demonstrate that you have the Right to Work in the UK. We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.

RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.

Closing date: 5th October 2026

Interview date: 14th and 15th October 2026

Registered Charity No. 210566