Regional Administrator, London

RIBA; Greater London; Hybrid; GBP 28,000 - 35,000; Full time

Benefits offered by this job

Pension scheme up to 12%

Life assurance

27 days annual leave + 3 discretionary

Job summary

RIBA London is seeking a Regional Administrator to support the Regional Director and the London team, handling administrative tasks, coordinating events, and managing records and budgets. The role involves assisting with meetings, member communications, and travel logistics, with a focus on delivering a well-run programme across London.

You will engage with members, practices, partners and volunteers, help grow the regional presence through social media and outbound communications, and maintain

Qualifications

• Experience in administration or project coordination in a busy team.
• Experience planning and delivering meetings or events.
• Strong IT/digital skills and financial administration basics.

Responsibilities

• Provide high-quality administrative and coordination support to the Regional Director and London team.
• Organise programme of member, practice, student and public activity and support meetings, events and volunteer groups.
• Develop and manage regional social media channels and member communications.
• Keep records, budgets and systems accurate and provide a responsive first point of contact for members, practices, partners and colleagues.
• Travel as required and work evenings/weekends as needed.

Skills

Administration

Project coordination

Social media support

Communication skills

Data entry

Excel proficiency

Interpersonal skills

Copywriting

Graphic design

Travel flexibility

Tools

Microsoft Excel

Content Management Systems

Graphic design software

Social media tools

Job description

RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.

Salary: £31,500 per annum

Location: London/Hybrid

Hours: 35 hours per week. Permanent

About the Role

The Regional Administrator is at the centre of RIBA London’s day-to-day delivery, providing high-quality administrative and coordination support to the Regional Director and wider London team.

You will help organise a busy programme of member, practice, student and public-facing activity; support meetings, events and volunteer groups; develop and manage regional social media channels and member communications; keep records, budgets and systems accurate; and provide a responsive first point of contact for members, practices, partners and colleagues.

This is a varied role for someone who enjoys bringing order to multiple priorities, building positive working relationships and helping a small team turn plans into well-run activity across London.

What are we looking for?

• Experience of providing strong administration and/or project coordination in a busy team, with the ability to manage competing priorities and meet deadlines.
• Practical experience of supporting projects, meetings or events from planning through to delivery and follow-up.
• Previous experience of working with social media, with the ability to assist with outward-facing communications.
• Digital skills and the ability to maintain accurate records, contact data, documents and experience in basic financial administration.
• Excellent verbal and written communication and interpersonal skills, with the ability to adapt communication style to suit different audiences.
• Proficiency in Microsoft Excel, including data entry, analysis, and reporting, is required.
• Experience in growth/retention/engagement environments, with a desire to help RIBA grow its member-base and deliver excellence in our member experience.
• Experience of using content management systems and design software packages to create content, applying both copywriting skills and basic graphic design skills.

The role will require some travel and flexibility to work evenings and occasional weekends dependant on activity.

Why Join us?

• a generous pension scheme with employer contributions (up to 12%)
• life assurance
• annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year

For more details on our benefits, please visit our website.

We encourage applicants to review the essential criteria carefully and ensure their application clearly demonstrates how they meet these requirements, as applications will be shortlisted against the criteria outlined in the person specification.

Interview date: 14th and 15th October 2026

Due to high volumes of applications, we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch. We may also close an advert earlier than the date above if we receive enough quality applications.

Please note that you must be able to demonstrate that you have the Right to Work in the UK. We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.

RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.