Recruitment & Project Coordinator

Flexjet Europe; Rushmoor; On-site; GBP 26,000 - 37,000; Full time

Job summary

Flexjet Europe in Farnborough is seeking a Recruitment & Project Coordinator to join our growing Talent Acquisition team. This role focuses on coordinating recruitment activities, supporting events, and delivering an outstanding candidate experience.

You will build relationships with candidates, hiring managers and external partners, ensuring smooth onboarding and accurate record-keeping while contributing to process improvements within Talent Acquisition.

Qualifications

• Talent Acquisition or recruitment experience is desirable but not essential; candidates from administration, events, hospitality, customer service or coordination backgrounds are encouraged to apply.
• Excellent administrative skills and the ability to manage multiple priorities, deadlines and processes accurately.
• Exceptional attention to detail and records maintained accurately.

Responsibilities

• Coordinate recruitment activities including interview scheduling, candidate communications, assessments and maintaining accurate candidate records in the ATS.
• Assist with planning and delivery of recruitment events, careers fairs, assessment centres and Early Careers initiatives; coordinate logistics and materials.
• Support Talent Acquisition projects and continuous improvement initiatives; contribute to process enhancements and policy updates.
• Provide administrative support to the Talent Acquisition team ensuring recruitment processes are efficient and high quality.
• Support onboarding and induction activities including system access, equipment requests, induction schedules and responding to new starter queries.
• Build and maintain strong relationships with candidates, hiring managers and external partners; ensure timely follow up throughout the hiring process.
• Manage the offer process, including preparing and issuing contracts and assist with onboarding activities; tracking pre-employment documentation.
• Maintain recruitment systems and support reporting; ensure data integrity and produce accurate recruitment metrics.

Skills

Organised

Administrative skills

Stakeholder management

Communication

Event coordination

Relationship building

Proactive and dependable

Attention to detail

Learning mindset

Results focused

Tools

ATS (Applicant Tracking System)

Job description

Flexjet is seeking a Recruitment & Project Coordinator to join our growing Talent Acquisition team in Farnborough. This is an exciting opportunity for a highly organised proactive and detail oriented individual who enjoys building relationships coordinating projects and events and delivering an outstanding experience for candidates and stakeholders.

Responsibilities

• Coordinate recruitment activities including interview scheduling, candidate communications, assessments and maintaining accurate candidate records within the Applicant Tracking System (ATS)
• Assist with the planning and delivery of recruitment events, careers fairs, assessment centres and Early Careers initiatives, coordinating logistics and materials as required
• Support Talent Acquisition projects and continuous improvement initiatives, contributing to process enhancements, policy updates and the effective management of Early Careers partnerships
• Provide administrative support to the Talent Acquisition team ensuring recruitment processes are efficient, accurate and delivered to a high standard
• Support onboarding and induction activities including arranging system access, equipment requests, induction schedules and responding to new starter queries
• Build and maintain strong relationships with candidates, hiring managers and external partners, providing an exceptional experience and ensuring timely follow up throughout the hiring process
• Manage the offer process, including preparing and issuing contracts and assist with onboarding activities, including tracking pre-employment documentation and ensuring a smooth transition for new starters
• Maintain recruitment systems and support reporting activities, ensuring data integrity and producing accurate recruitment metrics where required

Requirements

• Talent Acquisition or recruitment experience is desirable but not essential; candidates from administration, events, hospitality, customer service or coordination backgrounds are encouraged to apply
• Highly organised with excellent administrative skills and the ability to manage multiple priorities, deadlines and processes accurately
• Exceptional attention to detail ensuring tasks are completed thoroughly and records are maintained accurately
• Experience coordinating events, schedules, meetings or other activities involving multiple stakeholders
• Excellent communication and relationship building skills, with the ability to engage effectively
• Proactive and dependable with a strong track record of following up on actions and seeing tasks through to completion
• Positive, enthusiastic and eager to learn, with a genuine interest in developing a career in Talent Acquisition
• Adaptable and solutions focused, willing to go the extra mile to deliver a great experience and support team success

Equal Opportunities Statement

Flexjet is an equal opportunities employer. We are committed to building an inclusive workplace and do not discriminate on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation in accordance with the Equality Act 2010. We welcome applications from all qualified candidates and will provide reasonable adjustments throughout the recruitment process where required.