Recruitment Onboarding Administrator

Salutem Care & Education; Windsor; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Top Employer UK 2026

Disability Confident Committed

Job summary

Salutem Care & Education in Windsor is seeking a proactive Recruitment Administrator to join our HR Team. You will own onboarding for divisions, drive KPI metrics such as time to hire and compliance, and coordinate with stakeholders across the group.

Initially office-based, the role will move to hybrid after induction, with a minimum of 3 days in the Windsor office per week. You will maintain HR systems, support payroll transfers, and ensure safeguarding and safer recruitment standards.

Qualifications

• Experienced administrator essential.
• Strong organisational skills with ability to prioritise workload.
• Attention to detail and commitment to compliance and safeguarding.
• Confident communicator with ability to build relationships at all levels.
• Proficient in Word, Excel and HR systems (ATS/HRIS).
• Team player who can work independently while supporting the wider team.

Responsibilities

• Support end-to-end onboarding for new starters using ATS, from offer to start date.
• Manage onboarding progress and KPI targets (time to hire, starters, compliance).
• Prepare and issue contracts; understand terms across multiple companies and contracts.
• Maintain inboxes and respond to queries within SLAs; escalate where needed.
• Assist with HR system administration and payroll data transfer.
• Process reference requests and onboarding docs in line with safeguarding and data protection standards.
• Keep up to date with recruitment policy changes affecting onboarding.
• Build relationships across divisions and participate in weekly regional recruitment calls.
• Ensure onboarding and HR activities comply with safeguarding for children and vulnerable adults.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication skills

Tools

Microsoft Word

Excel

HRIS/ATS

Job description

With a commitment to person‑centred care and a dedicated team of professionals, we solidified our reputation as a trusted partner in delivering care and education.

We’re looking for a proactive and enthusiastic Recruitment Administrator to join our HR Team based at our Windsor office, the role will initially be in the office fulltime until you've completed your induction then we can move to a hybrid role of a minimum 3 days per week and maximum of 2 days working from home. Please note the role is not a remote role and does require office attendance.

Your role will be to take full accountability of onboarding for a specific Division/Regions. You will own onboarding and work towards important KPI’s such as new starters, time to hire and compliance. This role would suit someone who enjoys working at pace, take accountability for their own workload and is confident in chasing outstanding information, resolving discrepancies and communication with stakeholders at all levels

About The Role

Recruitment Administrator – Windsor

Location: Windsor office

Department: HR & Recruitment Team

Reports to: Recruitment Team Leader and/or Head of Resourcing

Key Responsibilities

• Support the end-to-end onboarding process for all new starters across the group using our ATS, from offer acceptance through to start date. Conduct all compliance checks including right to work, DBS, references, medical questionnaires, and overseas worker documentation.
• Own candidate onboarding progress achieving KPI’s such as time to hire, weekly starters, compliance etc.
• Prepare and issue contracts to offered candidates. Please note we have multiple companies and contracts so a clear understanding of terms and conditions is essential.
• Maintain your own and a shared inbox, responding to queries and actions within agreed SLAs, escalating where required.
• Support with HR system administration and ensure data is accurately maintained for HR and payroll processing.
• Transfer all new starter information to payroll in a timely and compliant manner to meet payroll deadlines.
• Process reference requests, and onboarding documentations in line with compliance with safer recruitment and data protection standards. Checking candidates employment history including gaps and date discrepancies.
• Keep up to date with legislative and policy changes impacting recruitment, and onboarding processes.
• Build and maintain effective working relationships across all divisions, providing professional and responsive support and attend weekly regional recruitment update calls.
• Ensure all onboarding and HR activities are delivered in line with safeguarding and safer recruitment best practices for children and vulnerable adults.

About You

• Experienced administrator (essential).
• Resilience and ability to hold your own in meetings with managers and directors - confident in your ability.
• Excellent organisational skills with the ability to prioritise workload effectively.
• Strong attention to detail and commitment to compliance and safeguarding.
• Confident communicator with the ability to build positive relationships at all levels.
• Proficient in Microsoft word, excel and HR systems (ATS/HRIS).
• Team player who can work independently while supporting the wider team.

Why Join Us?

You’ll be part of a collaborative and supportive team, working at the heart of the organisation to deliver an efficient, compliant, and people-focused recruitment. This is an excellent opportunity to develop your career within a values-driven organisation that makes a meaningful difference every day.

Our Core Values:

• Supportive: Helping everyone reach their full potential.
• Ambitious: Striving for the best outcomes.
• Loyal: Prioritising our staff and the people we support.
• Unique: Innovating without compromising quality.
• Transparent: Fostering openness and mutual respect.
• Engaging: Partnering with everyone involved.

Why Choose Us?

• Emotional Support: 24/7 Employee Assistance, mental health resources, meditation apps, and bereavement support.
• Medical Support: Free Online GP access, Health Cash Plan, Cancer Cover, and Menopause support.
• Financial Support: Flexible pay with Wagestream, utility bill savings, Money Helper, and Life Assurance.
• Physical Support: Online workouts, Cycle to Work scheme, gym discounts, and National Trust activities.

Still not convinced?

Recognised as a Top Employer United Kingdom 2026 by the Top Employers Institute.

Named among the Top 100 Global Inspiring Workplaces by Inspiring Workplaces.

Proud to be a Disability Confident Committed employer.

Salutem Care and Education is dedicated to protecting and promoting the well-being of children, young adults, and vulnerable individuals. As part of our safer recruitment process, the successful candidate will be required to complete thorough pre-employment checks, including an enhanced DBS and, where applicable, overseas criminal record checks.