HR & Office Administrator

Bluecrest Wellness; Worthing; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Annual leave increases with service

Sick pay scheme

Family leave enhancements

Bluecrest Academy development program

Homeoffice allowance

Pension scheme

Job summary

Bluecrest Wellness is seeking an HR & Office Administrator in Worthing to support the employee lifecycle, onboarding and HR queries, while ensuring office operations run smoothly.

You will manage HR records, assist with audits and keep compliant with company policies, providing professional administrative support across the team in a busy office environment.

Qualifications

• Experience providing HR support across the employee lifecycle.
• Experience maintaining HR records and systems; onboarding and changes.
• Familiarity with compliance and audit requirements (e.g., CQC).

Responsibilities

• Provide HR support including onboarding, changes, queries, correspondence and record keeping.
• Maintain accurate HR records and systems; produce reports for audits.

Skills

HR administration

Office administration

Excel

Microsoft Office

Tools

Excel

Microsoft Office

Job description

Worthing, West Sussex - Office Based

Full time, Permanent

£28,000 Per Year Plus Various Company Benefits

Join us as our HR & Office Administrator and become an integral part of a busy, supportive team. This is a varied role where you'll help deliver a great colleague experience, keep essential HR processes on track and ensure our office runs smoothly. If you're organised, reliable and enjoy juggling different priorities, this could be the perfect next step for you.

Your Growth, Wellbeing & Rewards*

• Balance & Support: We help you find balance with annual leave that grows with your service, a supportive Company Sick Pay Scheme, and enhanced family leave to give you time when it matters most.
• Learning & Development: We invest in your growth with Apprenticeship Schemes, clear career pathways, our Bluecrest Academy for Aspiring Managers, and a dedicated Leadership Development Programme - all supported by a 24/7 Learning Library accessible to everyone.
• Financial & Lifestyle: We support your financial wellbeing and lifestyle with a salaryexchange pension, an Employee Charity Sponsorship Scheme, retail and leisure discounts, and a homeoffice allowance. You'll also get Sophos @Home protection and access to our Employee Assistance Programme for everyday support.
• Health & Wellbeing: We prioritise your health and wellbeing with discounted gym membership, our Cycle to Work scheme, four free health assessments each year for you, your family or friends, plus 50% off additional health tests. You'll also have the reassurance of life insurance as part of your package.
• After qualifying period & subject to terms and conditions and/or eligibility.

What Your Day-to-day Will Look Like

HR

• HR Support; providing administrative support across the employee lifecycle, including onboarding new starters, processing employee changes, responding to HR queries, preparing employee correspondence, maintaining HR records and systems, producing reports, and supporting colleague feedback interviews
• Maintaining accurate and up-to-date records to ensure compliance with CQC regulations and audit requirements.

Office

• Oversee office opening and closing procedures, ensuring the premises are secure and operational throughout business hours.
• Monitor the condition of office facilities, maintain comprehensive records of maintenance and servicing activities, and coordinate repairs and scheduled works to ensure business continuity.
• Coordinate incoming and outgoing post, including sorting and distributing mail, preparing items for dispatch, and regular visits to the Post Office to ensure the timely delivery of correspondence and parcels.
• Maintain a clean, tidy, and professional office environment and ensuring all workspaces and communal areas remain presentable and welcoming.
• Organise hotel, travel, and venue bookings, ensuring all arrangements are organised efficiently and meet business requirements.
• Manage the ordering, organisation, and distribution of celebration cards from the CEO, ensuring employee birthdays, anniversaries, and other milestones are recognised appropriately.
• Arrange the organisation and delivery of gifts on behalf of Management, ensuring employees are recognised for key milestones, celebrations, and achievements.
• Monitor Office Administration and Human Resources budgets, coordinate with finance for invoices, and oversee company credit card transactions, ensuring accurate record-keeping.
• Provide out-of-hours support for emergency situations and oversee access for contractors undertaking maintenance, repairs, and other essential works.
• Act as the primary point of contact for the office, overseeing the office administration inbox and ensuring a professional, welcoming, and positive experience for visitors, employees, and guests.
• Ensure health and safety standards are maintained at all times across the office
• Maintaining accurate and up-to-date records to ensure compliance with CQC regulations and audit requirements

The hours

• Monday to Friday
• 9am to 5pm
• Occasional out of hours availability may be required where neccesary
• Full time, Permanent
• Office based, 5 days per week

What You Can Bring To The Team

• Must have excellent organisational and communication skills using influencing and persuading skills towards all stakeholders
• Must be able to work to own initiative without constant guidance
• Personal integrity and pride in work
• Strong attention to detailProfessional conduct and confidentiality
• Ability to work to tight deadlines
• Excellent demonstrable Excel skills, as well as generally strong IT skills, confident use of Microsoft software
• Be great at problem solving ensuring as much can be done as possible
• A quick learner and able to adapt as required
• Please note: All roles at Bluecrest Wellness will require a satisfactory criminal record check as part of our onboarding process

Everyone is Welcome

We're committed to treating everyone with dignity, respect and equality. Guided by diversity, equity and inclusion, we make decisions based on merit, role requirements and business needs. We value diverse perspectives and create an environment where everyone feels they belong and can thrive.

Other Info

• Please note that this role is exempt from the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) Orders 1975 and 2001. As such, all convictions, cautions, and bind-overs-including those considered 'spent' must be disclosed as part of the application process.
• We kindly ask recruitment agencies not to contact us regarding this vacancy. We are committed to managing our recruitment directly.
• Any personal information you provide will be handled in accordance with our company's Privacy Policy.
• Please be aware that we are currently unable to offer visa sponsorship for this position.