Recruitment & Office Assistant

The Walt Disney Company (France); City Of London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the entertainment industry is seeking a Recruitment & Office Assistant for a 6-month fixed-term contract in London. The role involves managing recruitment processes, providing administrative support, and ensuring a positive candidate experience. Ideal candidates will have a strong administrative background, excellent communication skills, and experience in a fast-paced environment.

Benefits

25 days annual leave

Private medical insurance & dental care

Free Park Entry

Disney Discounts

Excellent parental and guardian leave

Employee Resource Groups

Qualifications

• Previous experience in a busy administrative role, ideally in Talent Acquisition.
• Customer-facing experience required.
• Strong organizational and communication skills.

Responsibilities

• Manage advertising roles and candidate applications.
• Coordinate interviews and maintain communication with candidates.
• Act as administrative support for the Production Department.

Skills

Organizational skills

Communication

Customer service

Tools

Outlook

MS Teams

Zoom

Job description

Job Summary

The Recruitment & Office Assistant will support a busy team in managing a professional and confidential recruitment process and provide high-quality administrative support for Disney’s Production Department.

This is a full-time, 6-month fixed-term contract role based in London (Holborn Office), with a hybrid working model (4 days in the office).

The Opportunity & Responsibilities:

• Manage advertising roles and candidate applications while generating reports.
• Oversee interviews, coordinate with senior stakeholders and arrange video or in-person meetings across multiple interview stages using Outlook, MS Teams, Spotted Zebra, etc.
• Keep candidates, hiring managers, and senior management informed throughout the recruitment process by providing professional and timely communication with internal and external contacts.
• Ensure a positive candidate experience by engaging with applicants promptly and professionally.
• Maintain accurate, real-time records by utilising existing processes and systems.
• Act as administrative support for all members of the Production Department as required, in addition to managing the diary of the Director of Production.
• Act as a Disney Theatrical Group brand ambassador, focusing on candidate experience.

The Experience We Require From You:

• Previous experience in a busy administrative role is essential and ideally gained in a Talent Acquisition function.
• Customer-facing experience required for dealing with candidates and Hiring Managers by phone, email
• Experience in using Outlook, Zoom, MS Teams or similar to manage interview administration, and general IT skills to track and report on recruitment processes.
• Strong organisational and communication skills are needed to manage a busy workload and deal with multiple internal and external contacts.

The Perks

• 25 days annual leave
• Private medical insurance & dental care
• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
• Excellent parental and guardian leave
• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.