Recruitment Coordinator

Octus; London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Octus is seeking a Recruitment Coordinator to join their London team. This role will ensure a seamless interview process through scheduling, logistics coordination, and providing an exceptional candidate experience. Candidates should have strong organizational skills and previous experience in scheduling or administrative support.

Benefits

Competitive health benefits

Matched pension plans

Generous parental leave

Gym subsidies

Educational reimbursements

Qualifications

• Experience in scheduling, coordination, or administrative support in recruitment.
• Strong organizational skills and ability to manage multiple tasks.
• Proactive communication with a candidate-first approach.

Responsibilities

• Coordinate and schedule interviews across multiple time zones.
• Primary contact for candidates, providing updates on logistics.
• Manage complex interview calendars and resolve scheduling conflicts.

Skills

Scheduling

Coordination

Communication

Organization

Attention to detail

Tools

Applicant Tracking Systems (ATS)

Google Calendar

Outlook

Job description

Octus

Octus is a leading global provider of credit intelligence, data, and analytics. Since 2013, tens of thousands of professionals across hedge fund, investment banking, management consulting, and law firm verticals have come to rely on Octus to make better, faster, and more confident decisions in pace with the fast-moving credit markets.
For more information, visit: https://octus.com/

Working at Octus

Octus hires growth-minded innovators and trailblazers across the globe to drive our business and culture. Our core values – Action Oriented, Customer First Mindset, Effective Team Players, and Driven to Excel – define an organizational ethos that’s as high-performing as it is human. Among other perks, Octus employees enjoy competitive health benefits, matched 401k and pension plans, PTO, generous parental leave, gym subsidies, educational reimbursements for career development, recognition programs, pet-friendly offices (US only), and much more.

Role

We are seeking a highly organized and detail-oriented Recruitment Coordinator to join our London team. In this role, you will play a critical part in ensuring a seamless interview process by managing scheduling, coordinating logistics, and providing a best-in-class candidate experience. You will work closely with recruiters, hiring managers, and candidates across multiple time zones to facilitate a smooth and efficient hiring process.

Key Responsibilities

• Interview Scheduling – Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates, recruiters, and hiring managers.


• Candidate Communication – Serve as the primary point of contact for candidates, providing clear and timely updates on interview logistics.


• Calendar Management – Manage complex interview calendars, resolving scheduling conflicts and optimizing efficiency.


• Stakeholder Coordination – Partner with recruiters, hiring managers, and executive assistants to ensure smooth scheduling and communication.


• Process Improvement – Identify opportunities to enhance scheduling processes and improve the overall candidate experience.


• Support Additional Recruitment Activities – Assist with offer coordination, onboarding prep, and other administrative recruitment tasks as needed.

Requirements

• Previous experience in scheduling, coordination, or administrative support, preferably in a fast-paced recruitment or HR environment.


• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.


• Excellent communication skills, with a proactive and candidate-first approach.


• Proficiency in using applicant tracking systems (ATS) and calendar tools (e.g., Google Calendar, Outlook).


• Ability to work across multiple time zones and adapt to shifting priorities.


• A collaborative and team-oriented mindset with strong attention to detail.

Equal Employment Opportunity

Octus is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, pregnancy, veteran status, or any other legally protected status. We strive to create an inclusive and diverse work environment where all individuals are valued, respected, and treated fairly. We believe that diversity enriches our workplace and enhances our ability to innovate and succeed.