Recruitment Coordinator

Osmii; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Osmii is seeking a proactive Recruitment Coordinator to join our London team, supporting tech hiring across the EMEA region. You will own interview scheduling, candidate logistics, and contract generation for technical roles across multiple time zones.

As the primary point of contact for candidates and internal teams, you’ll ensure a high-touch candidate experience from outreach to offer. You’ll collaborate with Legal, HR, and Hiring Managers to streamline processes in a fast-paced environment.

Qualifications

• Background in recruitment coordination, HR operations, or high-volume scheduling, ideally within technical recruiting.
• Familiarity with modern applicant tracking systems (eg. Greenhouse) and automated scheduling tools (eg. GoodTime) is a strong plus.
• Meticulous handling of sensitive paperwork, contracts, and background check workflows.
• Confident communicator with hiring managers, candidates, and interview panels at all levels.
• Adaptable self-starter who can prioritize during peak hiring pushes.

Responsibilities

• Schedule and coordinate technical interviews across EMEA time zones in collaboration with recruiters and hiring managers.
• Manage interview panels using scheduling tools to balance load and resolve bottlenecks.
• Generate employment contracts and offer documentation in coordination with Legal and HR for each country.
• Greet candidates for in-person interviews and act as a responsive point of contact throughout the hiring journey.
• Initiate background checks and ensure data management within the ATS.
• Troubleshoot scheduling conflicts and help prioritize urgent requisitions and panel capacity.
• Support TA initiatives, including process improvements, reporting, and tooling rollouts.

Skills

Recruitment coordination

HR operations

High-volume scheduling

Technical recruiting

Attention to detail

Clear communication

Tools

Greenhouse

GoodTime

Job description

We are seeking a proactive and detail-oriented Recruitment Coordinator to join our London team, supporting tech hiring across the EMEA region. Reporting to our US-based TA Operations leadership, you will serve as the engine of our talent acquisition process—owning interview scheduling, candidate logistics, and contract generation for technical roles across multiple time zones.

As the primary point of contact for candidates and internal hiring teams, you’ll ensure a high-touch candidate experience from initial outreach to offer stage.

Key Responsibilities

• Scheduling & Logistics: Coordinate and schedule technical interviews across EMEA time zones in close partnership with recruiters and hiring managers.
• Interviewer Pool Management: Manage and maintain interview panels using GoodTime (or similar scheduling software) to balance interviewer load, optimize availability, and resolve bottlenecks.
• Contracts & Compliance: Generate employment contracts and offer documentation, liaising with Legal and HR teams on country-specific regulatory requirements across EMEA.
• Candidate Experience & On-Site Support: Greet candidates for in-person interviews and serve as a responsive, professional point of contact throughout the hiring journey.
• Process Execution: Initiate background checks and ensure accurate data management within the ATS.
• Operational Problem Solving: Troubleshoot scheduling conflicts, help prioritize urgent/high-visibility requisitions, and optimize panel capacity.
• TA Operations Projects: Support broader TA initiatives, including process improvements, reporting, and recruitment tooling rollouts.

What We’re Looking For

• Experience: Background in recruitment coordination, HR operations, or a high-volume scheduling role, ideally within technical recruiting.
• Tools: Familiarity with modern applicant tracking systems (e.g., Greenhouse) and automated scheduling tools (e.g., GoodTime) is a strong plus.
• Attention to Detail: Meticulous approach to handling sensitive paperwork, contracts, and background check workflows.
• Communication: Confident communicator comfortable interacting with candidates, hiring managers, and interview panels at all seniority levels.
• Adaptability: Self-starter who can prioritize effectively and remain composed during peak hiring pushes.

Nice to Have

• Experience specifically supporting engineering/technical hiring pools.
• Familiarity with employment contract standards across multiple EMEA jurisdictions.