Recruitment Coordinator

IMC Trading; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

IMC Trading is seeking a Recruitment Coordinator to partner with recruiters, hiring managers and candidates, coordinating recruitment activities and improving processes. You will manage end-to-end logistics, maintain candidate records, and help deliver a superior candidate experience across a fast-paced hiring lifecycle.

You will support interview coordination, offer generation, and reporting while upholding compliance and best practices.

Qualifications

• Strong organisational and planning skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Excellent interpersonal and written and verbal communication.
• Confident coordination across stakeholders at different levels.
• Passion for delivering a high-quality candidate experience.
• Experience with recruitment systems, data, and reporting tools.
• Ability to identify inefficiencies and drive improvements.
• Proactive, dependable, and ownership-focused.

Responsibilities

• Coordinate interview scheduling and end-to-end logistics across stakeholders and time zones.
• Facilitate smooth interviews virtually and in person at all stages.
• Deliver a high-quality candidate experience with timely communication and support.
• Maintain ATS and recruitment portals with accurate candidate records.
• Collect and consolidate interview feedback for calibration and hiring discussions.
• Oversee offer generation, approvals, and contract administration with recruiters and HR.
• Prepare recruitment reports, track hiring metrics, and support process improvements.
• Contribute to projects focused on operational excellence, automation, and optimization.
• Provide operational support to recruiters and hiring managers throughout hiring lifecycle.
• Ensure processes are compliant and well-documented against internal standards.

Skills

Organisational skills

Attention to detail

Communication skills

Stakeholder management

Candidate experience

ATS experience

Process improvement

Data & reporting

Time management

Team collaboration

Job description

Role Overview

As a Recruitment Coordinator, you will play a critical role in delivering a seamless and efficient recruitment process while ensuring an exceptional candidate experience. You will partner closely with recruiters, hiring managers, and candidates to coordinate recruitment activities, manage operational processes, and support continuous improvement initiatives across the hiring lifecycle. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys creating structure and efficiency.

Your Core Responsibilities

• Coordinate interview scheduling and manage end-to-end logistics across multiple stakeholders and time zones
• Coordinate and facilitate the smooth running of interviews at all stages of the recruitment process, both virtually and in person
• Deliver a high-quality candidate experience through timely communication, professionalism, and proactive support throughout the recruitment process
• Maintain and administer the Applicant Tracking System (ATS) and recruitment portals, ensuring accurate and up-to-date candidate records
• Collect and consolidate interview feedback to ensure it is completed, organised, and ready for use in calibration sessions and hiring discussions
• Oversee offer generation, approvals, and employment contract administration in partnership with recruiters, HR, and hiring managers
• Prepare recruitment reports, track hiring metrics, and support retrospective reviews to identify process improvements
• Contribute to recruitment projects and initiatives focused on operational excellence, automation, and process optimisation
• Provide operational and administrative support to recruiters and hiring managers throughout the hiring lifecycle
• Ensure recruitment processes are compliant, well-documented, and aligned with internal standards and best practices

Your Skills & Experience

• Strong organisational and planning skills with the ability to manage multiple priorities simultaneously
• Exceptional attention to detail and commitment to accuracy
• Excellent interpersonal and communication skills, both written and verbal
• Confident stakeholder coordination and communication skills across different levels of the organisation
• Passion for delivering an exceptional candidate experience and providing high-quality candidate care
• Comfortable working with recruitment systems, data, and reporting tools
• Strong process management mindset with the ability to identify inefficiencies and recommend improvements
• Proactive, dependable, and solution-oriented with a strong sense of ownership
• Ability to work effectively in a fast-paced, collaborative environment
• Previous experience in recruitment coordination, HR operations, talent acquisition support, or a similar administrative role is preferred
• Financial services or trading experience a distinct plus
• Familiarity with ATS platforms and recruitment workflows is an advantage

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.