Recruitment Assistant

NHS Scotland; Glasgow; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

NHS Scotland is seeking a proactive Recruitment Assistant to join their dynamic HR team. This pivotal role involves managing the end-to-end recruitment process, from job advertising to onboarding new staff. The position offers a fixed-term contract and hybrid working options as part of a supportive environment dedicated to excellent service delivery.

Qualifications

• Experience in a recruitment or HR administrative role required.
• Confidence in using recruitment and HR systems is essential.
• Ability to communicate effectively and handle confidential information.

Responsibilities

• Prepare job packs and advertise vacancies.
• Support hiring managers with shortlisting and interview scheduling.
• Coordinate and track pre-employment checks.

Skills

Administrative Skills

Attention to Detail

Communication

Confidentiality

Education

Experience in Recruitment or HR Administration

Tools

Recruitment Systems

Job description

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Contract: Fixed-term (12 months) – Maternity Cover

Secondment Opportunities Considered

Hybrid Working: Up to 3 days per week onsite, depending on business need

Are you an experienced and proactive recruitment administrator looking to take the next step in your HR career? Join the Recruitment Team at NHS Golden Jubilee and help deliver a high-quality, customer-focused service that supports our growing workforce.

As a Recruitment Assistant, you’ll play a key role in the end-to-end recruitment process – from advertising vacancies and arranging interviews to issuing contracts and completing essential pre-employment checks. You’ll liaise closely with hiring managers and candidates, ensuring clear communication, timely updates, and a smooth onboarding experience for all new staff.

This is a fast-paced role requiring strong administrative skills, attention to detail, and the ability to prioritise effectively. Experience using recruitment systems such as Jobtrain, eESS, and Docman is essential. A background in healthcare recruitment, particularly with NHS Scotland terms and conditions, would be a strong advantage.

Key Responsibilities Include

• Preparing Job Packs and advertising vacancies
• Supporting hiring managers with shortlisting and interview scheduling
• Preparing and issuing contracts of employment
• Coordinating and tracking pre-employment checks (e.g., references, PVG)
• Ensuring accurate data entry and reporting using HR systems
• Providing excellent customer service to managers, staff, and candidates
  
  

We’re Looking For Someone Who

• Has experience working in a recruitment or HR administrative role
• Is confident using recruitment and HR systems
• Communicates effectively and handles confidential information with care
• Understands NHS Scotland recruitment procedures and terms (desirable)
• Can work independently and as part of a supportive team
  
  

This is a great opportunity to be part of a dynamic HR department where your skills and commitment will help us deliver an outstanding recruitment service.

Closing date: 29th June 2025

Interviews will be held onsite at NHS Golden Jubilee across 10th and 11th July 2025

To discuss this role further please contact Gabriella Swinyard at [e-mail]

NHS Golden Jubilee is open to considering flexible working options for this role.

As a disability confident leader we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you have a disability or long-term health condition covered by the Equality Act 2010 and need support for any stage of the recruitment process please refer to the job pack for more information.

NHS Golden Jubilee encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

• In the event of a high volume of applicants this post may close earlier than advertised so to avoid disappointment please do not delay the submission of your application**
  
  

Certificate of Sponsorship

In line with the current UK Immigration Rules, this post may not meet the eligility criteria for a Certificate of Sponsorship to support a Skilled Worker Visa or a Health & Care Worker Visa. Overseas nationals should review alternative immigration options before applying for this role. Further information: www.gov.uk/browse/visas-immigration. Visas and immigration - GOV.UK

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

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