Recruitment Assistant

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 21,000 - 27,000; Full time

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking a proactive Recruitment Assistant for an office-based administrative role within NHS recruitment. You will support the full recruitment process, handle inquiries, and coordinate from advertisement to appointment, ensuring compliance and timely delivery.

The role requires strong organisational skills, excellent communication, and a commitment to high customer service standards.

Qualifications

• A good standard of English Language GCSE, or equivalent qualification.
• NVQ Level 3 in Administration, Business Administration or a related subject, or equivalent relevant experience.
• Good working knowledge of Microsoft Office packages.
• Experience of working in a busy administrative or office environment.
• Strong organisational skills with the ability to prioritise workload and meet deadlines.
• A high level of accuracy and attention to detail.
• Confidence working with IT systems and confidential information.
• A proactive and flexible approach to work.

Responsibilities

• Responding to recruitment enquiries and providing clear, helpful information.
• Supporting the recruitment process from advertisement through to appointment.
• Completing pre-employment checks (e.g. right to work, references and DBS).
• Preparing recruitment documents such as offer letters and contracts.
• Keeping accurate records and updating recruitment systems.
• Working closely with managers and candidates to ensure a smooth, timely process.

Skills

Organised

Detail-oriented

Clear communicator

Customer service

Education

English GCSE

NVQ Level 3 in Administration

Tools

Microsoft Office

Job description

University Hospitals of Derby and Burton NHS Foundation Trust

Recruitment Assistant

The closing date is 24 November 2026

Are you organised, detail-focused and looking for a varied administrative role within NHS recruitment? We are looking for a proactive and organised Recruitment Assistant to join our team. This is a busy, office-based administrative role, supporting recruitment activity and helping to ensure processes are completed accurately, efficiently and within required timescales.

About the role

You will support the full recruitment process and act as a key point of contact for managers, applicants and colleagues. Your role will include:

• Responding to recruitment enquiries and providing clear, helpful information
• Supporting the recruitment process from advertisement through to appointment
• Completing pre-employment checks (e.g. right to work, references and DBS)
• Preparing recruitment documents such as offer letters and contracts
• Keeping accurate records and updating recruitment systems
• Working closely with managers and candidates to ensure a smooth, timely process

This is a busy and varied role, where organisation, attention to detail and a positive approach are essential.

We are looking for someone who is:

• Organised, detail-oriented and able to manage competing priorities
• A clear communicator with a collaborative approach
• Passionate about delivering a high standard of customer service
• Comfortable working with IT systems and handling confidential information
• A team player who builds positive working relationships

Main duties of the job

You will need, as a minimum:

o A good standard of English Language GCSE, or equivalent qualificationo NVQ Level 3 in Administration, Business Administration or a related subject, or equivalent relevant experienceo Good working knowledge of Microsoft Office packageso Experience of working in a busy administrative or office environmento Strong organisational skills, with the ability to prioritise your workload and meet deadlineso A high level of accuracy and attention to detailo Confidence working with IT systems, electronic records and confidential informationo A proactive and flexible approach to your worko Good written and verbal communication skills

Previous experience or knowledge of recruitment processes would be an advantage, but is not essential.

o Be part of a supportive and collaborative recruitment teamo Play an important role in helping the Trust recruit the people needed to deliver excellent patient care.o Gain experience across a range of recruitment and administrative processeso Access opportunities for learning and developmento Work within a Trust that values inclusion, wellbeing and staff voice

Closing Date: 24 November 2026

Interview Date: 9 December 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Job responsibilities

Please see attached Job description and Person Specification.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Person Specification

Qualification

• NVQ Level 3 in Administration or Customer Services or equivalent experience

Experience and Knowledge

• Experience of working in a busy administrative environment (office based)
• Knowledge and practical understanding of confidentiality and data protection when handling personal information
• Examples of using IT systems, including Microsoft Office, to maintain accurate records and process information
• Working knowledge of recruitment processes
• Basic understanding of employment law in recruitment

Skills & Abilities

• Ability to resolve routine queries/problems using judgement and appropriate escalation
• Give an example of when you have demonstrated prioritising workload whilst managing competing demands

Communication & Customer Focus

• Evidence of how you have communicated effectively with a range of people and worked collaboratively to deliver a customer-focused service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust