Recruitment Administrator

JD Healthcare Group; Greater London; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

32 days leave including bank holidays

Life assurance

Pension plan

Nursery scheme

MyGym discounts

Staff discounts

EV Car Scheme

Perkbox benefits platform

Health & wellness programmes

Learning & development opportunities

Job summary

JD Healthcare Group is a premier fertility and reproductive healthcare provider in the UK, operating multiple clinics and services since 1985. We are seeking a Recruitment Administrator to support the HR and Recruitment Team across our multi-site organisation.

You will manage our ATS, coordinate interviews, handle pre-employment checks, and assist onboarding. The role offers development opportunities in a purpose-driven healthcare setting with a strong emphasis on accuracy and compliance.

Qualifications

• CIPD Level 3 or above.
• Experience in an administrative or coordination role — recruitment, HR or similar.
• Hands-on experience of using an Applicant Tracking System (ATS) or similar platform.
• Excellent attention to detail with a high level of accuracy.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Confident communicator with excellent written and verbal skills.
• Discreet and professional when handling sensitive and confidential information.
• Good IT skills including Microsoft Office — Word, Excel and Outlook.

Responsibilities

• ATS management — posting adverts, managing candidate pipelines, moving candidates between stages and keeping the system accurate and up to date.
• Candidate communications — send interview invitations, rejection notifications and other candidate-facing communications in a timely and professional manner.
• Interview coordination — schedule interviews across multiple sites, liaising with hiring managers and candidates to confirm arrangements.
• Pre-employment checks — coordinate all pre-employment checks required in a regulated healthcare setting.
• Onboarding — prepare offer letters, contracts and induction arrangements for new starters.
• Job descriptions — maintain accurate, up-to-date job descriptions in the correct format.
• HR support — provide general administrative support to the wider HR Team.
• Reporting — produce accurate recruitment data and reports including vacancy tracking and pipeline metrics.
• Compliance & audit — maintain recruitment records and support internal audits and regulatory inspections.
• Continuous improvement — update recruitment templates and process guides.

Skills

ATS experience

Attention to detail

Organizational skills

Communication skills

Discretion

MS Office

Education

CIPD Level 3+

Tools

TeamTailor ATS

Job description

About Us

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

About the Role

As Recruitment Administrator at JD Healthcare, you will provide accurate, efficient and well-organised recruitment administration support across our multi-site organisation. Working closely with the HR and Recruitment Team, you will be a key point of contact for candidates and hiring managers throughout the recruitment process — managing the ATS, coordinating interviews, supporting pre-employment checks and ensuring new starters have a smooth onboarding experience. This is an excellent opportunity for someone looking to develop a career in recruitment within a purpose-driven healthcare organisation.

What You Will Do

• ATS management — Maintain and update TeamTailor day to day, including posting adverts, managing candidate pipelines, moving candidates between stages and keeping the system accurate and up to date

• Candidate communications — Send interview invitations, rejection notifications and other candidate-facing communications in a timely and professional manner

• Interview coordination — Schedule interviews across multiple sites, liaising with hiring managers and candidates to confirm arrangements

• Pre-employment checks — Coordinate all pre-employment checks required in a regulated healthcare setting — including right to work, references, DBS, professional registration and occupational health clearance — ensuring no one starts until checks are satisfactorily completed

• Onboarding — Prepare offer letters, contracts and contractual change letters, and coordinate onboarding and induction arrangements for new starters

• Job descriptions — Support the recruitment team and hiring managers to maintain accurate, up-to-date job descriptions in the correct format

• HR support — Provide general administrative support to the wider HR Team as required, contributing to the smooth running of the people function across the organisation.

• Reporting — Produce accurate recruitment data and reports as required including vacancy tracking, time to hire and pipeline metrics

• Compliance & audit — Maintain accurate recruitment records and support internal audits and regulatory inspections

• Continuous improvement — Keep recruitment templates, letters and process guides up to date and suggest improvements to make the recruitment function more efficient

What We Are Looking For

Essential

• CIPD Level 3 or above

• Previous experience in an administrative or coordination role — recruitment, HR or similar

• Hands-on experience of using an Applicant Tracking System (ATS) or similar platform

• Excellent attention to detail with a high level of accuracy

• Strong organisational skills with the ability to manage multiple priorities and meet deadlines

• Confident communicator with excellent written and verbal skills

• Discreet and professional when handling sensitive and confidential information

• Good IT skills including Microsoft Office — Word, Excel and Outlook

Desirable

• Experience in healthcare, fertility or another regulated sector

• Understanding of pre-employment checks required in a regulated environment

• Awareness of UK GDPR as it relates to recruitment data

• Experience of producing recruitment reports and tracking metrics

What We Offer

• 32 days annual leave including bank holidays

• Life assurance

• Pension plan

• Workplace Nursery Scheme

• MyGym discounts

• Staff treatment discounts

• EV Car Scheme and Cycle2Work

• Perkbox benefits platform

• Health and wellness programmes

• Ongoing learning and development opportunities

Equal Opportunities

JD Healthcare is an Equal Opportunities employer. We are committed to diversity and inclusion and encourage applications from all backgrounds.