Recruitment Administrator - 12 month FTC

JR United Kingdom; Exeter; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading company in the aviation sector is seeking a Recruitment Administrator for a 12-month fixed-term contract in Exeter. This role involves supporting the recruitment process, including candidate screening, interview arrangements, and administrative duties within a fast-paced HR team. Candidates should possess strong attention to detail and effective communication skills as they liaise with various stakeholders to ensure smooth operations.

Qualifications

• Experience in fast-paced roles required.
• Experience with job boards and external agencies is desirable.
• Experience in the aviation sector is a plus.

Responsibilities

• Advertising vacancies on job boards via ATS.
• Supporting CV screening and arranging interviews.
• Collating management information and reporting findings.

Skills

Attention to detail

Communication

Relationship-building

Tools

Applicant Tracking Systems (ATS)

Job description

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Recruitment Administrator - 12 month FTC, Exeter

Client: dnata Catering UK

Location: Exeter, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products that enhance passengers’ experience.

Role Purpose:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process, including posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs. The role focuses on candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, responsibilities include assisting with hiring events and inductions. Some travel to other sites or events may be required.

This position is within a fast-paced HR Recruitment Team and is vital to maintaining smooth recruitment operations.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centers, Job Boards, and external stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via ATS.
• Collating management information (MI) weekly and monthly, reporting findings.
• Supporting first-line CV screening and providing feedback to Recruitment Coordinators.
• Arranging interviews, preparing schedules, and inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Supporting with interview feedback collection.
• Gathering and chasing employment documents (Right to Work, HMRC Forms, criminal checks).
• Providing general administrative support to the recruitment team.

Additional duties may be assigned based on role and locality.

Qualifications and Experience:

• Experience in fast-paced roles.
• Experience with job boards.
• Experience working with external agencies is desirable.
• Resilience and ability to work under pressure.
• Experience with applicant tracking systems (ATS).
• Experience in the aviation sector is a plus but not essential.

Skills:

• Strong attention to detail.
• Excellent communication and relationship-building skills.