Recruitment Administrator - 12 month FTC

JR United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in air services is seeking a Recruitment Administrator for a 12-month FTC in Edinburgh. This role involves supporting recruitment processes, arranging interviews, and using ATS systems to attract candidates. Ideal candidates will have experience in administrative roles, strong communication skills, and attention to detail.

Qualifications

• Experience in a fast-paced administrative role.
• Experience with job boards and ATS systems preferred.
• Strong communication and relationship-building skills.

Responsibilities

• Advertising and maintaining vacancies on job boards.
• Supporting first-line screening of CVs and providing feedback.
• Conducting initial phone screenings and arranging interviews.

Skills

Attention to detail

Communication

Networking

Tools

ATS systems

Job boards

Job description

Social network you want to login/join with:

Recruitment Administrator - 12 month FTC, Edinburgh

Client: dnata Catering UK

Location: Edinburgh, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 06.06.2025

Expiry Date: 21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products to enhance passengers’ experience.

Purpose of the Role:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, submitting referencing packs to Compliance, and supporting candidate attraction and conversion for hourly roles at London Heathrow and London City sites. The role reports to the Shared Services and Recruitment Manager and may involve travel to other sites or events.

This position is integral to the smooth operation of our ongoing recruitment activities within our sites.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, other external stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS.
• Collating management information (MI) weekly and monthly, and reporting findings.
• Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators.
• Arranging interviews, preparing schedules, and inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Assisting with interview feedback.
• Gathering and following up on employment documents (Right to Work, HMRC Forms, Criminal Checks).
• Providing general administrative support to the recruitment team.

This list is not exhaustive and duties may vary depending on location and role complexity.

Qualifications and Experience:

• Experience in a fast-paced administrative role.
• Experience with job boards.
• Experience working with external agencies is desirable.
• Resilience and ability to work in a dynamic environment.
• Experience with ATS systems preferred.
• Experience in the aviation sector is advantageous but not essential.

Skills and Attributes:

• Excellent attention to detail.
• Strong communication skills.
• Networking and relationship-building skills.