Recruitment Administrator - 12 month FTC

JR United Kingdom; Basildon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in aviation is seeking a Recruitment Administrator to support recruitment processes in a fast-paced environment. This role includes managing job postings, screening candidates, and assisting with administrative recruitment tasks. Candidates should have strong communication skills and experience in a fast-paced administrative setting.

Qualifications

• Experience in a fast-paced administrative role.
• Experience working with external agencies is desirable.
• Experience in the aviation sector is a plus.

Responsibilities

• Support Recruitment Coordinators with recruitment process administration.
• Arrange interviews and process candidate documentation.
• Collate management information and report weekly.

Skills

Attention to detail

Communication

Networking

Relationship-building

Tools

Applicant Tracking Systems (ATS)

Job boards

Job description

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Recruitment Administrator - 12 month FTC, Basildon

Client: dnata Catering UK

Location: Basildon, United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. We support the entire travel experience. dnata Catering and Retail is a leading in-flight hospitality provider, delivering culinary services and innovative products to enhance passenger experience.

Purpose of the role:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to our Compliance Team. The role focuses on candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist with hiring events and inductions, with occasional travel to other sites or events.

This position is part of a supportive, fast-paced HR Recruitment Team, vital for the smooth operation of ongoing recruitment activities.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, and external stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS
• Collating management information (MI) weekly and monthly, reporting findings
• Supporting with initial screening of CVs and providing feedback to Recruitment Coordinators
• Arranging interviews and preparing schedules, inviting candidates
• Conducting initial phone screenings as needed
• Preparing recruitment packs for the Compliance and Referencing Team
• Supporting with interview feedback
• Gathering and following up on employment documents (Right to Work, HMRC Forms, criminal checks)
• Providing general administrative support to the recruitment team

Additional duties may be assigned depending on locality or role complexity.

Qualifications and Experience:

• Experience in a fast-paced administrative role
• Experience using job boards
• Experience working with external agencies (desirable)
• Resilience and ability to work under pressure
• Experience with applicant tracking systems (ATS)
• Experience in the aviation sector (desirable)

Skills:

• Excellent attention to detail
• Strong communication skills
• Networking and relationship-building skills