Recruitment Administrator - 12 month FTC

JR United Kingdom; Maidstone; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading catering company is seeking a Recruitment Administrator for a 12-month FTC based in Maidstone. The role involves supporting the recruitment team with administrative tasks, managing candidate attraction, and coordinating recruitment processes at various sites. Ideal candidates will have experience in a fast-paced HR environment, showcasing strong communication and organizational skills.

Qualifications

• Experience in a fast-paced recruitment environment.
• Experience with job boards.
• Resilience and ability to work under pressure.

Responsibilities

• Supporting recruitment processes and candidate attraction.
• Arranging interviews and preparing schedules.
• Conducting initial phone screenings.

Skills

Attention to detail

Communication

Networking

Job description

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Recruitment Administrator - 12 month FTC, Maidstone

Client: dnata Catering UK

Location: Maidstone, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering culinary services and innovative products that enhance passengers’ experience.

Purpose of the role:

The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to the Compliance Team. The role involves supporting candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites, reporting to the Shared Services and Recruitment Manager. The role may require travel to other sites or events.

Based within a supportive, fast-paced HR Recruitment Team, your role is vital for the smooth operation of our recruitment process.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centers, Job Boards, other external stakeholders

Key responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS.
• Collating management information weekly and monthly, reporting findings.
• Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators.
• Arranging interviews and preparing interview schedules.
• Inviting candidates for interviews.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Supporting with interview feedback.
• Gathering and following up on employment documents (Right to Work, HMRC Forms, criminal checks).
• Providing administrative support to the recruitment team as required.

This list is not exhaustive; duties may vary depending on location or role complexity.

Qualifications and experience:

• Experience in a fast-paced recruitment environment.
• Experience with job boards.
• Experience working with external agencies is desirable.
• Resilience and ability to work under pressure.
• Experience with ATS systems.
• Experience in the aviation sector is a plus but not essential.

Skills:

• Excellent attention to detail.
• Strong communication and networking skills.