Recruitment Administrator - 12 month FTC

JR United Kingdom; London; On-site; GBP 24,000 - 32,000; Full time

Job summary

A leading company in the aviation sector is seeking a Recruitment Administrator for a 12-month fixed-term contract in West London. The role involves supporting recruitment processes, including CV screening and interview arrangements, within a fast-paced HR team. Candidates should have a strong attention to detail and good communication skills, with administrative experience preferred.

Qualifications

• Experience in a fast-paced administrative or recruitment role.
• Experience using job boards.
• Experience with ATS systems preferred.

Responsibilities

• Advertising and maintaining vacancies on various job boards.
• Supporting first-line screening of CVs.
• Arranging interviews and preparing schedules.

Skills

Attention to detail

Communication skills

Networking skills

Job description

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Recruitment Administrator - 12 month FTC, West London

Client: dnata Catering UK

Location: West London, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views:

3

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Overview of the Company

dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products to enhance passengers’ experiences.

Purpose of the Role:

Your role as a Recruitment Administrator is to support Recruitment Coordinators with administrative tasks throughout the recruitment process. This includes posting and screening candidates via our ATS (Blue Octopus), arranging interviews, and submitting referencing packs to our Compliance Team. You will support candidate attraction and conversion for hourly paid roles at our London Heathrow and London City sites. Reporting to the Shared Services and Recruitment Manager, you will assist with hiring events and inductions, which may involve some travel to other sites or events.

This role is within a supportive, fast-paced HR Recruitment Team, crucial for maintaining smooth recruitment operations across our sites.

Stakeholders:

Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team

External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, and other stakeholders

Key Responsibilities:

• Advertising and maintaining vacancies on various job boards via our ATS.
• Collating management information (MI) weekly and monthly, reporting findings.
• Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators.
• Arranging interviews, preparing schedules, and inviting candidates.
• Conducting initial phone screenings as needed.
• Preparing recruitment packs for the Compliance and Referencing Team.
• Supporting with interview feedback collection.
• Gathering and following up on employment documents (Right to Work, HMRC Forms, criminal checks).
• Providing general administrative support to the recruitment team.

This list is not exhaustive; responsibilities may vary depending on location or role complexity.

Qualifications and Experience:

• Experience in a fast-paced administrative or recruitment role.
• Experience using job boards.
• Experience working with external agencies is desirable but not essential.
• Resilience and ability to work in a dynamic environment.
• Experience with ATS systems is preferred. Aviation sector experience is a plus but not required.

Skills and Attributes:

• Excellent attention to detail.
• Strong communication and networking skills.