Recruiting Coordinator [AQ-24861]

Aquent; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Aquent, a leading global talent solutions company, seeks a proactive Talent Acquisition Coordinator to energize university talent initiatives and redefine the candidate journey.

You will schedule interviews, coordinate events, maintain candidate records, and partner with recruiters to ensure a seamless, positive experience for every candidate. This role offers exposure to a fast-paced organisation and strategic hiring collaboration.

Qualifications

• Experience coordinating a high-volume candidate flow (e.g., 10-100+).
• Strong problem-solving in ambiguous environments.
• Excellent data handling and analytics mindset.
• Outstanding verbal and written communication with candidates and internal teams.
• Ability to adapt quickly to shifting priorities in a fast-paced environment.

Responsibilities

• Coordinate interview scheduling and evaluation meetings with internal and external stakeholders.
• Schedule and manage single- and multi-candidate hiring events, including candidate travel.
• Move candidates through recruitment with timely status updates and escalations.
• Maintain accurate candidate records and job postings in recruiting systems.
• Provide follow-up communications on recruiting status.
• Identify scheduling efficiencies and propose improvements.
• Support internship hiring workflows and debriefs after internships.
• Collaborate with recruiters to prioritize candidates and balance workload.

Skills

Coordination

Problem solving

Data analysis

Communication

Adaptability

Stakeholder management

Tools

Excel

Job description

Aquent is proud to partner with a leading global organization renowned for its rapid growth, innovative spirit, and commitment to shaping the future. This enterprise operates at the forefront of its industry, constantly pushing boundaries and fostering an environment where talent thrives and makes a tangible difference.

We are seeking a dynamic individual to immerse themselves within a critical talent acquisition team that drives the heart of this organization’s growth. In this pivotal role, you will redefine the candidate journey, directly impacting the expansion of a world-class workforce, especially within crucial university talent initiatives. Your meticulous coordination and proactive approach will not just facilitate hiring; they will be foundational to creating exceptional first impressions and ensuring a seamless, positive experience for every candidate. This is your chance to be an indispensable part of their success story, acting as a true architect of talent.

About The Opportunity

As an integral part of the talent acquisition function, you will be the organizational subject matter expert, adeptly navigating interactions with both internal partners and external candidates. This role demands agility, a proactive mindset, and a passion for building exceptional teams. Your dedication to creating outstanding candidate relationships will be measured by clear service level agreements and key performance indicators, underscoring your direct contribution to strategic hiring goals. You will play a crucial role in ensuring a smooth and positive experience for every candidate, directly contributing to the growth and success of a world-class organization.

Key Responsibilities

• Coordinate the administration of evaluation meetings, including the inspection of interview feedback and offer compliance.
• Schedule a range of single-candidate and/or multi-candidate hiring events, which may involve working through ambiguity, direct communication with candidates and hiring managers, and arranging candidate travel.
• Facilitate the movement of candidates through the recruitment process, including managing scheduling matters, escalations such as interview compliance and travel, partnering with recruiting professionals, and providing candidate status updates.
• Update candidate records and job postings within recruiting systems.
• Act as the main point of contact for scheduling for hiring teams and serve as an escalation point for minor issues such as interview compliance, understanding key priorities related to open requisitions and candidates.
• Provide follow-up correspondence to candidates regarding their recruiting status.
• Partner effectively with recruiting professionals, responding to requests to prioritize candidates or providing ad-hoc status updates.
• Ensure all inputs are accurate and up to date across all systems on a consistent basis, including interview design and details prior to sending.
• Identify opportunities for scheduling efficiency and propose solutions.
• Take ownership to promote a positive work environment and foster team cohesion, assisting with scheduling requests of other team members to support workload balancing.
• Manage internship hiring, complete evaluations, follow up with managers for debrief feedback post-internship, and facilitate communications between departments.
• Move candidates through the system, ensuring progression of the process with clear vocal and email communications to relevant teams.

Must-Have Qualifications

• Demonstrated ability in high-level coordination, managing processes for a significant volume of candidates (e.g., 10-100+).
• Proven problem-solving skills and a proactive approach to actioning tasks, thriving in ambiguous environments.
• Strong data handling and analytical mindset, with the ability to interpret and manage data effectively.
• Exceptional communication skills, both verbal and written, for effective interaction with candidates and internal teams.
• Ability to adapt quickly and manage shifting priorities in a fast-paced environment.
• Experience working effectively with internal and external clients and candidates.

Nice-to-Have Qualifications

• Proficiency in data pulling and data usage, particularly with tools like Excel, to proactively manage workload and identify efficiencies.

Client Description

Our Client is a FTSE 100, multinational technology company no longer known for just one thing. Their areas of expertise include e-commerce, cloud computing, digital streaming, artificial intelligence, original entertainment… the list goes on. Despite being primarily digital, their aim is to be the most customer-centric company in the world.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer.

We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.