Senior Secretary

Sussex Police; Crawley; On-site; GBP 29,000 - 31,000; Full time

Benefits offered by this job

Career progression

LGPS contributory pension

Continued professional training

Professional body membership support

Generous annual leave

Discounts for everyday spend

On-site gyms and sports clubs

Parental leave support

Mental wellbeing guidance

Healthcare scheme

Job summary

Sussex Police is seeking an experienced administrator to provide high-quality, proactive support to Heads of Department and the Senior Management Team within the Joint Transport Service, Finance and Regional Services, and Estates & Facilities. You will contribute to an efficient secretarial function and may travel to various locations in Sussex and Surrey.

The role requires excellent communication, advanced Office skills, and strong organisational abilities, with flexibility for hybrid or

Qualifications

• Excellent written and verbal communication across audiences.
• Advanced Microsoft Office skills, minute taking, inbox and diary management.
• Exceptional organisational skills and ability to manage priorities and meet deadlines.
• Discretion and integrity when handling confidential matters.
• Proactive approach with ability to drive improvements.
• Strong interpersonal skills with diverse contacts at all levels and ranks.
• Resilience and composure under pressure in a fast-moving environment.
• Full driving licence and willingness to travel within Sussex and Surrey.

Responsibilities

• Provide high-quality, proactive and responsive administrative and secretarial support to Heads of Department and Senior Management Team.
• Support a diverse range of services, including Joint Transport Service, Finance and Regional Services, and Estates & Facilities.
• Line management and development of the team’s Secretary to ensure effective administrative service.
• May require travel to various locations in Sussex and Surrey as part of the role.

Skills

Excellent communication

Advanced Microsoft Office

Minute taking

Inbox and diary management

Organisation

Discretion and integrity

Proactive mindset

Interpersonal skills

Resilience and adaptability

Willingness to travel

Driving licence

Tools

Microsoft Office Suite

Job description

Division / Department - Joint Transport Service
Grade - Grade 8
Status - Full Time or Happy to Talk Flexible Working
Contract Type - Permanent
Salary Grade Range - £28,914 - £30,897
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Crawley Down

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

The Role & Key Responsibilities

From your first day with us you will be part of a policing family making a real difference.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

Working as part of a small secretarial team, you will provide high-quality, proactive and responsive administrative and secretarial support to the Heads of Department and Senior Management Team across Commercial and Financial Services.

The role supports a diverse range of services, including the Joint Transport Service, Finance and Regional Services, and Estates & Facilities.

In addition, you will be responsible for the line management and development of the team's Secretary, helping to ensure the delivery of an effective and professional administrative service.

Skills & Experience

• Excellent written and verbal communication skills, with the ability to tailor messages for all audiences.
• Advanced Microsoft Office skills, minute taking, inbox and diary management experience.
• Exceptional organisational skills, with the ability to manage competing priorities, work independently and deliver to demanding deadlines.
• Discretion and integrity when handling sensitive or confidential matters.
• A proactive approach, with the confidence to challenge appropriately, identify solutions and drive continuous improvement.
• Strong interpersonal skills, managing interaction with a wide variety of contacts at all levels and ranks.
• Resilience, adaptability and composure under pressure and maintaining professionalism in a fast-moving environment.
• There may be a requirement to travel to various locations in Sussex and Surrey, therefore a full driving licence and willingness to travel within the Counties is essential.

The role may include supporting collaborated teams, and therefore support may be required for Surrey colleagues within those collaborated teams.

Why Work With Us?

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• supportive approach to training and continuing professional training
• support for appropriate professional body membership fees
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of Disability Confident, hold Race Equality Matters Trailblazer status, are a signatory of the Race at Work Charter and are aligned with the Armed Forces Covenant and the HeForShe movement.

We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here .

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.

Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.