Receptionist with Medical Administration Responsibilities

Outcomes First Group; Nottingham; On-site; GBP 11,000 - 14,000; Part time

Benefits offered by this job

Life Assurance

Pension scheme

Your Wellbeing Matters

Job summary

Outcomes First Group is recruiting a part-time Receptionist with Medical Administration Responsibilities at Bestwood Village School in Nottingham. You'll be the friendly first point of contact for students, families and visitors, and you will handle reception and medical administration tasks to support health and safeguarding.

Working 22.5 hours across Monday to Friday during term time, with flexible scheduling for the 4.5 hours each day.

Qualifications

• Friendly, approachable and professional with excellent communication skills.
• Highly organised with strong attention to detail.
• Confident maintaining accurate records and efficient admin processes.

Responsibilities

• Greet visitors and manage reception enquiries via calls and emails.
• Maintain confidential student medical records and related documentation.
• Monitor, replenish and organise first aid and medical supplies; ensure in-date stock.

Job description

A Welcoming Face. An Organised Approach. A Role That Helps Keep Our School Running Smoothly. If you're friendly, organised and enjoy a role where you can help people while keeping everything running efficiently behind the scenes, this could be a great opportunity for you., At Bestwood Village School, we're looking for a Receptionist with Medical Administration Responsibilities to become an important part of our school team. You'll be the welcoming first point of contact for students, families, visitors and colleagues, helping create a positive and professional first impression of our school. Alongside reception and general administration, you'll take responsibility for important medical administration processes, helping us maintain accurate information and support the health, safety and wellbeing of our students. With 22.5 hours across Monday to Friday, term time only, and flexibility to discuss how the 4.5 hours are worked each day, this role could offer a great balance for someone looking for a rewarding part time position within a school environment. What You'll Be Doing

• Providing a warm, professional welcome and managing reception enquiries, calls and emails.
• Maintaining accurate, confidential student medical records and related documentation.
• Monitoring, replenishing and organising first aid and medical supplies to ensure they are always available and in date.
• Keeping first aid equipment stocked, maintained and ready for use.
• Supporting the administration of student medical information in line with school procedures and confidentiality requirements.
• Assisting with general administrative tasks and helping maintain an organised, welcoming reception environment. We welcome applications from candidates with experience in reception, administration, education, healthcare or other customer-facing environments.
• Friendly, approachable and professional, with excellent communication skills.
• Highly organised with strong attention to detail.
• Confident maintaining accurate records and managing administrative processes.
• Trustworthy and discreet, with a clear understanding of confidentiality.
• Comfortable using IT systems and administrative software.
• Proactive and able to identify tasks that need attention before becoming issues.
• Caring and committed to supporting student wellbeing and safety.
• Previous experience in a school setting or medical administration would be beneficial, but it is not essential. We are equally interested in candidates with strong organisational and administrative skills who are keen to learn. Bestwood Village School is based in Nottingham and has capacity for 36 students. This is an exciting opportunity for anyone who wants to be part of the successful development of a relatively new setting and make a real difference to the education and lives of our students. For over 19 years, Options Autism has provided specialist care and education for children, young people, and adults with autism, complex needs, and learning difficulties. As part of Outcomes First Group, we are leading the sector in developing and delivering innovative approaches that achieve measurable outcomes for those in our care. We are proud to share that, in 2025, Outcomes First Group was officially certified as a Great Place to Work for the sixth consecutive year. We place students and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of students and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.
• Life Assurance
• Pension scheme with options to increase contributions
• "Your Wellbeing Matters" - mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
• + Health, wellbeing and insurance benefits + Hundreds of UK and international discounts + Cycle to Work Scheme & Electric Car Purchase Scheme + Critical illness cover + Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support