Receptionist / Office manager (Hybrid)

NEW MEDIA CONCEPT SP. z o.o.; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading insurance firm in the City of London is seeking a proactive Receptionist / Office Manager for a 6-month contract. The role involves managing reception duties, overseeing office operations, and requires excellent organisational skills. This hybrid position offers a competitive hourly rate and the opportunity to work in a supportive professional environment.

Benefits

Opportunity to work in a reputable insurance firm

Hands-on role in a supportive environment

Hybrid working with Fridays from home

Qualifications

• Experience in Receptionist or Office Management roles in corporate settings.
• Ability to multitask and stay calm under pressure.
• Available to start at short notice.

Responsibilities

• Act as the first point of contact for visitors.
• Oversee office maintenance and supplies.
• Coordinate onboarding and offboarding logistics.

Skills

Organisational skills

Communication skills

Multitasking

Problem-solving

Microsoft Office proficiency

Tools

Dynamics

Job description

Job Title: Receptionist / Office Manager (6-Month Contract)

Location: City of London (Hybrid)

Industry: Insurance

Contract: Full-time, 6-Month Fixed Term

Start Date: ASAP

About The Role

Our client, a leading insurance firm based in the City of London, is seeking a professional, proactive and highly organised Receptionist / Office Manager to join their team on a 6-month contract. This dual-role position is a fantastic opportunity to be the front face of a dynamic office, while also overseeing the smooth operation of the workplace environment.

Key Responsibilities

Reception Duties

• Act as the first point of contact for all visitors: welcoming, directing, and announcing them as appropriate
• Coordinate guest bookings with building security and manage refreshments and catering for meetings
• Prepare meeting rooms, check AV equipment, and liaise with IT to ensure full functionality ahead of meetings
• Communicate relevant visitor information, including transport disruptions or scheduled fire drills
• Accept deliveries and notify recipients promptly
• Manage internal post and support with scanning or e-filing when required
• Ensure kitchen areas are fully stocked, including coordination of fruit and milk deliveries
• Order and maintain supplies of office sundries such as stationery and branded items
• Support visiting colleagues from other global offices, including admin help and travel bookings
• Maintain an accurate office visitor tracker and proactively monitor office needs
• Undertake Fire Warden and First Aid training (to be provided)
• Assist with general clerical duties such as printing, photocopying and document preparation
  
  

Office Management Duties

• Oversee coffee machine maintenance and ordering of consumables
• Ensure all office equipment and appliances are in working order, liaising with external suppliers when necessary
• Track and escalate any reported office issues to ensure swift resolution
• Coordinate with cleaning teams to maintain cleanliness in all office and meeting spaces
• Manage AC settings and liaise with building maintenance as required
• Liaise with service providers (e.g. plant maintenance, ziptap, handyman services)
• Process expenses for the UK Country Manager
• Coordinate onboarding and offboarding logistics with IT and facilities
• Approve supplier invoices using Dynamics (two-stage approval process)
• Support an upcoming office move, consolidating two floors into one
  
  

Candidate Requirements

• Previous experience in a Receptionist and/or Office Management role within a corporate or professional services environment
• Excellent organisational and communication skills
• Able to multitask and remain calm under pressure
• Proficient in Microsoft Office and experience with systems such as Dynamics is advantageous
• Confident working autonomously and proactively solving problems
• Available to start at short notice
  
  

What's On Offer

• Opportunity to work in a reputable insurance firm in the heart of London
• A varied and hands-on role in a professional and supportive environment
• Hybrid with Friday working from home
• 6-month fixed term contract with potential for extension
• Competitive hourly/day rate, depending on experience
  
  

If you are an experienced Receptionist / Office Manager looking for your next challenge in a fast-paced, professional setting, we'd love to hear from you.

To apply, please submit your CV and availability to start. Please note that only candidates who can start by the 16th June will be considered.

Love Success is acting as an Employment Business in relation to this vacancy.