Executive Assistant & Project Coordinator

ZipRecruiter; London; Hybrid; GBP 55,000 - 65,000; Full time

Job summary

A leading executive search and advisory firm seeks an experienced Executive Assistant and Project Coordinator for their London office. This hybrid role requires excellent communication and project management skills, with a focus on administrative support and stakeholder engagement. Ideal candidates will have 5-7 years of relevant experience in a fast-paced environment.

Qualifications

• 5-7 years of experience as an Executive Assistant or in a similar role.
• Professional services experience required.
• Strong project coordination and management skills.

Responsibilities

• Provide administrative support to consultants, ensuring smooth operations.
• Organise meetings and manage calendars for stakeholders.
• Produce various documents including proposals and presentations.

Skills

Communication

Project Coordination

Organisational Skills

Proficient in Microsoft Office

Job description

Job Description

Job Title: Executive Assistant and Project Coordinator

Location: Central London & Hybrid (3 days in the office)

Salary: £55,000 + bonus & benefits

Our client, a leading executive search & advisory firm, is seeking an experienced Executive Assistant and Project Coordinator to join one of their busy practice areas. This is an integral position that involves working closely with internal and external stakeholders to ensure the smooth and efficient completion of projects. A client facing, varied and fast-paced role that requires a calm, confident and seasoned EA with top-notch communication skills.

Consultancy or executive search experience would be hugely beneficial.

Key Responsibilities:

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• Provide administrative and project support to consultants, ensuring assignments run smoothly and efficiently.


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• Organise meetings, manage calendars, and coordinate travel arrangements for consultants and clients.


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• Produce and manage various documents, including proposals, presentations, and engagement letters.


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• Handle assignment administration, ensuring proper billing and account management.


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• Foster and maintain relationships with clients, providing high-level communication and support.


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• Assist in office-related responsibilities, including document proofreading and IT liaison.

Key requirements:

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• 5-7 years of experience as an Executive Assistant or in a similar role.


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• Professional services experience .


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• Strong project coordination and management skills with a focus on logistics.


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• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).


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• Excellent written and verbal communication skills.


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• Experience managing multiple stakeholders and working under pressure.


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• Strong organisational and prioritisation abilities.


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• Discretion in handling confidential communications.


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• Proactive, assertive, and able to manage multiple tasks under pressure.

**LRA Search are working as the recruitment agency for this role**