Receptionist Administrator

JS Legal Recruitment Ltd; Wickford; On-site; GBP 19,000 - 26,000; Full time

Job summary

JS Legal Recruitment Ltd represents a well-established legal practice in Wickford seeking an experienced Receptionist/Administrator. You will manage front-desk duties, handle calls, coordinate appointments, and provide secretarial support in a professional law office environment.

The role requires strong IT skills (Word, Outlook, Excel, audio typing), excellent communication, and the ability to work well in a team with minimal supervision. Hours are Monday to Friday, 9:00–17:30.

Qualifications

• Ideally, previous experience in a legal office is preferred but not essential.
• Current receptionist/switchboard experience is required or advantageous.
• Strong IT skills: MS Word, Outlook, Excel, and audio typing.
• Excellent written and verbal communication skills.
• Ability to work as part of a team and with minimal supervision.
• Hours: Monday to Friday 9.00 am – 5.30 pm.

Responsibilities

• Answer all incoming calls and route to the correct department.
• Take messages and manage call filters.
• Meet and greet clients in reception and assist with enquiries.
• Photocopying ID, filing, opening and closing client files.
• Prepare mail and arrange daily photocopying; manage solicitor diaries.
• Arrange appointments and book meetings; prepare conference rooms and provide refreshments.
• Provide general secretarial support as required.

Skills

MS Word

Outlook

Excel

Audio typing

Communication

Teamwork

Independence

Job description

Receptionist / Administrator

Our client, a well-established firm of solicitors based in Wickford, are recruiting for an experienced Receptionist / Administrator. This is an excellent opportunity for someone looking to get into a legal office.

Duties

• Based on Reception, you will be responsible for answering all incoming calls
• Filtering calls through to the correct department
• Taking messages
• Meeting and greeting clients in the reception
• Photocopying ID
• Filing, opening, and closing of client files
• Prepare mail
• Arrange for all photocopying to be done daily
• Make appointments on behalf of clients, arrange meetings maintain solicitors' diaries
• Prepare conference room for meetings, provide refreshments when required
• Provide secretarial support when required

Experience required

• Ideally, previous experience working within a legal office, although this is not essential
• Current Reception/ Switchboard experience
• Strong IT Skills including Microsoft Word, Outlook, Excel, and Audio typing
• Excellent communication skills
• Ability to work as part of a team
• Work with minimum supervision
• Hours Monday to Friday 9.00 am – 5.30 pm
• Friendly working environment