Receptionist Administrator

JS Legal Recruitment Ltd; Brighton; On-site; GBP 18,000 - 24,000; Full time

Job summary

Receptionist / Administrator role based in a Brighton solicitors firm. You will handle incoming calls, greet clients, manage messages, and perform general admin tasks in a busy legal office environment.

Ideal candidates will have reception/switchboard experience, strong IT skills (Word/Outlook/Excel/audio typing), and the ability to work well in a team with minimal supervision.

Qualifications

• Ideally previous experience in a legal office, though not essential.
• Current Reception/Switchboard experience is required.
• Strong IT skills including Word, Outlook, Excel and audio typing.
• Excellent communication skills and the ability to work in a team.
• Ability to work with minimum supervision.

Responsibilities

• Answer all incoming calls and filter to correct department.
• Take messages and meet/greet clients at reception.
• Photocopy ID, file client records, and prepare mail.
• Arrange daily photocopying and manage clerical tasks.
• Book appointments, manage calendars, and prepare conference rooms.
• Provide secretarial support as required.

Skills

Reception/Switchboard experience

Excellent communication

Microsoft Word

Microsoft Outlook

Microsoft Excel

Audio typing

Teamwork

Independent working

Legal office exposure

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Audio typing

Job description

Receptionist / Administrator

Our client, a well-established firm of solicitors based in Brighton, are recruiting for an experienced Receptionist / Administrator. This is an excellent opportunity for someone looking to get into a legal office.

Duties

• Based on Reception, you will be responsible for answering all incoming calls
• Filtering calls through to the correct department
• Taking messages
• Meeting and greeting clients in the reception
• Photocopying ID
• Filing, opening, and closing of client files
• Prepare mail
• Arrange for all photocopying to be done daily
• Make appointments on behalf of clients, arrange meetings maintain solicitors' diaries
• Prepare conference room for meetings, provide refreshments when required
• Provide secretarial support when required

Experience required

• Ideally, previous experience working within a legal office, although this is not essential
• Current Reception/ Switchboard experience
• Strong IT Skills including Microsoft Word, Outlook, Excel, and Audio typing
• Excellent communication skills
• Ability to work as part of a team
• Work with minimum supervision
• Hours Monday to Friday 9.00 am - 5.30 pm
• Friendly working environment