Receptionist Administrator

Personnel Solutions (Midlands) Ltd; Severn Beach; On-site; GBP 1,515,000 - 1,791,000; Part time

Job summary

Personnel Solutions (Midlands) Ltd is seeking an experienced Receptionist/Administrator for an ongoing temporary role. You will be the welcoming face of the front office, providing essential administrative support and coordinating front-desk operations.

Key duties include greeting visitors, handling calls and mail, maintaining a tidy reception area, and assisting with meetings and events. The role runs Monday to Friday, 7:30am to 2:00pm, with a 30-minute unpaid break; term is long-term (min 6

Qualifications

• Experience in receptionist/administrative roles is required.
• Ability to greet visitors professionally and manage inquiries.

Responsibilities

• Greet visitors and direct them to the appropriate person or department.
• Deliver Site Health & Safety inductions to visitors and contractors.
• Answer and direct incoming calls; manage mail and distribute documents.
• Maintain reception area and oversee office supplies and stock levels.
• Coordinate catering and meeting room setup for events.

Skills

Visitor management

Customer service

Administrative support

Phone handling

Organisational skills

Proactive attitude

Job description

I am recruiting for an experienced Receptionist/ Administrator to be the welcoming face and essential support for a Client on an ongoing temporary basis.

Key Responsibilities within the role-

As our Receptionist, you will be the heart of our front office, ensuring smooth operations and a positive experience for all.

Your duties will include:

• Visitor Management: Greet visitors with a friendly and professional demeanor, provide excellent customer service, and direct them to the appropriate person or department.
• Safety & Compliance: Deliver Site Health & Safety Inductions to visitors and contractors, ensuring everyone on-site is aware of essential safety protocols.
• Administrative Support: Efficiently answer and direct incoming calls, managing queries effectively. Handle incoming and outgoing mail, ensuring accurate distribution of documents. Maintain the reception area, ensuring it remains clean, tidy, and professionally presentable at all times. Oversee office supplies and equipment, managing stock levels and ordering as needed. Proactively assist with administrative tasks, demonstrating a flexible and 'can-do' attitude to support evolving business needs and management requests.
• Event Support: Coordinate catering and lunch orders for meetings and events. Prepare meeting rooms and ensure proper setup for events.
• General Housekeeping: Maintain a clean and organized office environment, taking initiative to perform other administrative duties as assigned to ensure overall office efficiency.

Hours for this role are Monday-Friday- 7.30am- 2pm with a 30 minute unpaid break.

This is a long term role - min 6 months with no end date for the right candidate.

Successful candidates will have strong reception and admin experience, be used to meeting and greeting visitors and internal colleagues and be available immediately