Receptionist & Administrator

The Methodist Church in Britain; London Borough of Bromley; On-site; GBP 12,000 - 21,000; Part time

Benefits offered by this job

Dedicated staff team

Welcoming pupils and families

Valued and respected workplace

Training and development

Job summary

Chislehurst School for Girls is seeking a part-time school office administrator to cover 10 hours per week over 38 weeks. The role is the first point of contact for visitors, parents and staff, managing the reception desk, phones, sign-in and mail.

The post supports school leaders with letters, MIS updates, events and safeguarding/GDPR duties, and requires an enhanced DBS and right to work in the UK (visa sponsorship not available).

Qualifications

• Excellent communication and interpersonal skills.
• Friendly, approachable and professional manner.
• Working efficiently in a fast-paced environment.
• Strong organisational and administrative skills.
• Competent in Microsoft Office applications.
• Maintaining confidentiality and professionalism at all times.

Responsibilities

• First point of contact for visitors, parents, staff, students and external agencies
• Operate reception in a professional, welcoming manner, answering and directing calls promptly
• Manage visitor sign-in and ensure safeguarding protocols are followed
• Handle incoming and outgoing mail, deliveries and courier services
• Maintain reception and waiting areas to a high standard
• Provide general administrative support to school leaders and departments
• Produce letters, reports, forms and other documentation
• Maintain accurate electronic and paper-based records and update management information systems
• Assist with admissions, attendance and data administration as required
• Support organisation of meetings, events and school communications
• Process orders, invoices, basic financial paperwork, staff administration and personnel records where directed
• Maintain confidentiality under GDPR and school policies, follow health and safety procedures and promote the welfare of children and young people

Skills

Communication

Interpersonal skills

Organisational skills

Microsoft Office

Tools

Microsoft Office

Job description

Part-time school office post at Chislehurst School for Girls, covering 10 hours a week over 38 weeks a year, with preferred hours of 14:30 to 16:30. The role is the first point of contact for visitors, parents and staff, running the reception desk, telephones, visitor sign-in and mail. It also supports school leaders with letters, records, management information system updates and events, alongside safeguarding and GDPR duties. Candidates need an enhanced DBS check and right to work in the UK, as visa sponsorship is not available.

What the job involves

• First point of contact for visitors, parents, staff, students and external agencies
• Operate reception in a professional, welcoming manner, answering and directing calls promptly
• Manage visitor sign-in and ensure safeguarding protocols are followed
• Handle incoming and outgoing mail, deliveries and courier services
• Maintain reception and waiting areas to a high standard
• Provide general administrative support to school leaders and departments
• Produce letters, reports, forms and other documentation
• Maintain accurate electronic and paper-based records and update management information systems
• Assist with admissions, attendance and data administration as required
• Support organisation of meetings, events and school communications
• Process orders, invoices, basic financial paperwork, staff administration and personnel records where directed
• Maintain confidentiality under GDPR and school policies, follow health and safety procedures and promote the welfare of children and young people

Skills & knowledge

• Excellent communication and interpersonal skills
• Friendly, approachable and professional manner
• Working efficiently in a fast-paced environment
• Strong organisational and administrative skills
• Competent in Microsoft Office applications
• Maintaining confidentiality and professionalism at all times

Checks & eligibility

• Full enhanced DBS check
• Right to work in the UK

What’s offered

• A dedicated and supportive staff team
• Polite and welcoming pupils and families
• A working environment where everyone is valued and respected
• Participation in relevant training and development